Administrative Assistant - Vernon, United States - City of Vernon

Description

Job Summary:


EMPLOYMENT OPPORTUNITY WITH THE CITY OF VERNON
***
ADMINISTRATIVE ASSISTANT




MONTHLY SALARY:
$4,070 - $4,947
-
3% cost of living increase effective July 14, 2024

PLUS, AN EXCELLENT BENEFITS PACKAGE
***
FINAL FILING DEADLINE

SUNDAY, JUNE 02, 2024, 11:59 PM _OR_
WHEN WE RECEIVE THE FIRST 50 QUALIFIED APPLICATIONS, WHICHEVER OCCURS FIRST.

THIS RECRUITMENT IS TO FILL ONE FULL-TIME VACANCY IN PUBLIC WORKS
AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.

DISTINGUISHING CHARACTERISTICS:

• Administrative Assistant, is the entry level in the job series; incumbents work under basic supervision, and perform a variety of routine and supportive clerical duties.

Essential Functions:

• Provides customer service at front desk; answers, screens and directs incoming telephone calls; responds to public inquiries and requests for information; schedules appointments; opens and distributes interoffice mail.
• Types, formats, edits and proofreads correspondence, meeting agendas, reports and documents; composes routine correspondence; makes copies and assists with collating binders.
• Uploads current information to the City's website.
• Purchases office supplies; organizes and maintains supply room; processes requests for payments; reconciles billing statements; processes or assisting in processing Department's payroll and personnel status changes.
• Conducts a variety of general office duties including data entry.
• Maintains and enforces all aspects of security and confidentiality of records and information.
• Enters, compiles and summarizes financial or other data, and prepares routine or special reports.
• Processes requests for information, and attempts to resolve them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents; refers matters requiring policy interpretation to supervisor for resolution.
• Performs technical research activities and special projects.
• Serves as backup for other positions to ensure continuity of operations during absences.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of workrelated issues and City information; performs other duties as required or assigned.

Minimum Qualifications:


Education, Training and Experience Guidelines:

Possession of a High School Diploma or GED, AND one (1) year administrative support including customer service experience.


Supplemental Information:


Knowledge of:

• City organization, operations, policies and procedures.
• City Code, City Ordinances, and Standard Operating Manual.
• Principles and practices of office administration.
• Records management principles.
• Telephone etiquette and customer service protocol.
• Customer service standards and protocols.

Skill in:

• Preparing correspondence and various types of documents.
• Reviewing documents for accuracy.
• Organizing and maintaining departmental records and filing systems.
• Answering incoming calls and responding to public inquiries.
• Coordinating special projects in support of departmental operations.
• Organizing tasks and meeting deadlines.
• Operating a personal computer utilizing a variety of business software.
• Explaining City policies and procedures.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Establishing and maintaining cooperative working relationships with coworkers and the public.

LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License may be required depending on area of assignment.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.


SELECTION PROCESS:


"The City of Vernon is an Equal Opportunity Employer"

CITY OF VERNON - HUMAN RESOURCES DEPARTMENT

Lisette Grizzelle, Senior Human Resources Analyst
** , ext. 166