Accounts Payable Specialist - Topsham, United States - Maine School Administrative District No 75

Maine School Administrative District No 75
Maine School Administrative District No 75
Verified Company
Topsham, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

JOB GOAL:

To process purchase orders and invoices/payment requests in an accurate and timely manner, and provide information requested by vendors and district employees as appropriate.


ESSENTIAL FUNCTIONS:


  • Enter and process purchase orders, invoices/payment requests, course reimbursements, and travel vouchers, assuring appropriate approval has been provided.
  • Prepare payment edits and check registers prepare expenditure warrants and distribute to the Board Finance Committee; issue accounts payable checks
  • Maintain complete accounts payable and vendor files with documentation necessary to meet audit requirements.
  • Respond to ongoing requests for information from vendors, administrators, and other appropriate parties.
  • Maintain all IRS Form W9 information and issue annual 1099 IRS forms
  • File unclaimed property report yearly to the State of Maine.
  • Maintain detailed and summary information on photocopiers/duplicators, telephone services and fuel oil.
  • Prepare liability insurance certificate requests and submit to the District's insurer.
  • Assist students and guardians with obtaining a work permit.
  • Monitor front door guest entry requests at the Central Office as needed.
  • Other duties as assigned.

REQUIREMENTS:


  • High school diploma or GED
  • Basic computer literacy, word processing and spreadsheet/database skills
  • Strong public relations and communication skills
  • Prior experience with accounts payable systems preferred
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