- Calendar management, travel/itineraries, meeting logistics, savvy gatekeeper.
- Anticipation of things before they happen and the ability to be proactive.
- May need to be available at certain periods during the year outside of standard business hours (i.e., associate recruiting process, various firm events).
- Arrange conference rooms and catering for meetings, updating calendars with conference rooms and phone numbers utilizing Outlook.
- Complete and track expense reports.
- Perform administrative and related duties that are broad, varied, and confidential.
- General filing, and other office-related responsibilities.
- Setting up and maintaining deal files.
- General administrative office duties as well as answering the phone and greeting guests.
- Minimum of 4 years of executive administrative experience supporting higher-level management
- Experience in a financial services organization is ideal
- Superior organizational skills, ability to prioritize, and strong attention to detail
- Must have a very professional presence and exceptional communication skills both verbal and written. Strong proofreading skills are a must.
- Articulate, proactive, and able to effectively multi-task
- High level of professionalism with strong verbal and written communication skills
- Proficient in Outlook, MS Word, Excel, and PowerPoint. Ideally, have experience with Concur expense management and Salesforce software programs.
- Positive disposition, a high degree of judgment, initiative, and discretion
- Willingness to take on new tasks and be self-motivated
Executive Assistant - Chicago, United States - The Larko Group
Description
If you thrive on challenging the norm, find fulfillment as a crucial team player, and aspire to work with the top performers, then this opportunity is tailor-made for you Become a key asset to a leading financial organization that is actively looking for an Executive Assistant poised to make an immediate impact. Your adept organizational skills, quick learning ability, and enthusiasm for dynamic workdays are the perfect fit. Enjoy the bonus of being supported by an exceptional administrative and leadership team.
Seize this Temporary-to-Hire chance now—apply today
Responsibilities
Ideal Experience
The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.