Facilities Compliance Specialist - Sarasota, United States - Plymouth Harbor on Sarasota Bay

Plymouth Harbor on Sarasota Bay
Plymouth Harbor on Sarasota Bay
Verified Company
Sarasota, United States

1 week ago

Mark Lane

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Mark Lane

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Description

The position of Facilities Compliance Specialist (Life Safety) is responsible for the Maintenance Department work order processing, assignments, production monitoring, and efficiency improvement.

The position also acts as the Life Safety Officer to ensure the safety of residents and Team Members. This position interfaces closely with other related areas where safety management is impacted.


The position is responsible for ensuring the facility is code compliant in accordance with NFPA 101, the American Health Care Association (ACHA), and all other applicable Jurisdictions Having Authority (AHJ).

This position will be responsible for scheduling and overseeing, to completion, all required inspections. This position will conduct staff training, as required, to ensure full compliance with all applicable codes and regulations. The Facilities Compliance Specialist works directly with the Director of Plant Operations to support efficient maintenance operations and organization.

Essential Functions
General Duties & Responsibilities

  • Ensure proper management and use of the TELS Maintenance Management System including entering work orders as received, assigning work orders to appropriate personnel, monitoring individual production rates, closing out work orders, and preparing regular production reports. Must be able to recognize unforeseen or emergency situations and redirect Maintenance personnel, as needed. Work closely with the Director of Plant Operations to address work order inefficiencies at both a departmental and individual level. This process requires knowledge of the scope of work involved in work order assignments and the expected normal time to complete work orders. This position is responsible for initially addressing deviations from the norms with individual personnel and understanding the reason for deviations.
  • Maintain and manage preventative maintenance program within the TELS Maintenance Management System. Prepare lists of reoccurring maintenance activities and ensure that each activity is completed in a timely fashion. Schedule outside vendors for annual or regular preventative maintenance. Provide regular reports on the status of preventative maintenance.
  • Liaison with residents, staff, and vendors to expedite completion of all maintenance functions.
  • Be responsible for effective communications with residents and staff, as needed, by the most appropriate means, of any disruption or inconvenience they may experience due to work performed by the Maintenance staff.
  • Inform the Director of Plant Operations of any issues that warrant his/her attention.
  • Create and maintain logs and reports as needed. Maintain and provide historical data, as requested by the Director of Plant Operations.
  • Maintain work area, equipment, and supplies in a clean, sanitary, and organized manner. Ensure that work areas are neat and confidential materials are properly stored before leaving on breaks, end of workday, etc.
  • Discharge properly such other responsibilities and duties as the Director of Plant Operations or Chief Operating Officer may direct.
Life Safety Related Duties & Responsibilities

  • Schedule inspections and maintenance required by The Life Safety Code in accordance with NFPA 101, ACHA, and all other Jurisdictions Having Authority. Follow up with necessary repairs and remediation after any cited deficiencies
  • Perform or manage scheduled required task to ensure compliance is maintained, including routine required inspections and maintenance contracted to outside vendors.
  • Assist and monitor personnel of other departments in achieving compliance with applicable codes and regulations. Provide assistance and support to Health Services staff during inspections and surveys performed by AHCA and all other Jurisdictions Having Authority.
  • Ensure proper management and storage of all records and documents pertaining to Life Safety and regulatory compliance.
  • Regularly attend seminars and AHCA presentations as required to stay current on all applicable codes and regulatory requirements.
  • Train staff in both the Maintenance Department and other departments, on procedures and policies designed to maximize regulatory compliance and efficiency of maintenance operations.
This job description represents an overview of the responsibilities for the above-referenced position. It is not intended to represent a comprehensive list of responsibilities. An team member should perform all of the duties as assigned by his/her manager.

Minimum Requirements

  • High school diploma or equivalent.
  • Additional training in office skills preferred.
  • At least two years of experience in a maintenance operations or support position.
  • At least two years' experience as a Safety Officer, preferred
  • NFPA Certified Life Safety Specialist (CLSS-HC) for Health Care Facility Managers or the ability to obtain certificate within 6 months from date of hire preferred
Knowledge Skills & Abilities

  • Must have good organizational skills.
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