Receptionist/administrative Assistant - Houston, United States - Interfaith Ministries for Greater Houston

Interfaith Ministries for Greater Houston

Verified Company

Houston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

About the Organization

Interfaith Ministries (IM) for Greater Houston is an inclusive connector of people, faith communities and resources in our nation's most diverse city, sustaining healthy and respectful lives for vulnerable populations and promoting interfaith relations and volunteerism.

IM provides four areas of service to the greater Houston community including: Meals on Wheels, Refugee Services, Interfaith Relations and Community Partnerships, and Volunteerism and Civic Service.

Each of these programs serve different communities but all are based on our shared beliefs and aspirations of building a more respectful, connected, and caring society.

Service is at the core of what we do at Interfaith Ministries. Through empathy and resilience, our employees help provide support to our community through programming and meaningful connection.

About the Role
The Receptionist/Administrative Assistant role supports the organization as well as the Operations Team.

The role is responsible for managing multiple administrative tasks and serves as the first point of contact in the office for visitors, clients and donors.

This role requires an individual who can champion the IM values and is an organized team player to keep the program effectively operating.

As the Receptionist/Administrative Assistant, you will have opportunities to execute important day-to-day responsibilities within the Operations Team and the wider organization, with focus areas on office administration like answering phones, welcoming visitors, preparing for events and meetings, working with vendors, and working with information management systems.

Within this role you will have a diverse set of responsibilities, will enable the organization to build even stronger operational systems and will implement existing administrative processes more effectively and efficiently.

Main Responsibilities

Provide administrative support to the program including:

Maintain a clean and orderly reception area.
Process invoices, resolve billing issues.
Process and distribute supply orders.
Maintain portions of some databases including certain employee, billing, inventory, and facilities ticket information.
Act as dispatcher for the facilities ticket system during business hours, dispatching staff and vendors as needed, and following up with requesters.
Assist with the planning and execution of certain special events; facilitate pick up and drop off of linens.
Perform other duties as assigned by supervisor including project work.

Qualifications, Skills & Experience

Bilingual in Spanish required
High school diploma or GED required
One year of relevant experience required
Strong computer competency with proficiency in Microsoft Office products (Outlook, Word, PowerPoint, Excel, Access)
Exceptional written and verbal communication skills displayed to clients, teammates and leadership
Excellent organizational and timemanagement skills and a heightened ability to manage multiple priorities and deadlines
Strong problemsolving skills, with an ability to effectively handle complicated situations with flexibility and calmness
Exceptional interpersonal and customerservices skills, experience working with individuals and groups from diverse cultural backgrounds desirable

We are an equal opportunity employer.

All applicants will be considered for employment without attention to race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.