Staff Accountant - Hopkins, United States - Youth Frontiers

Youth Frontiers Hopkins, United States

4 weeks ago

Description

ORGANIZATIONAL OPPORTUNITY:
As we look ahead to the next 35 years and beyond, Youth Frontiers has made key investments in succession planning with long-term sustainability in mind. To that end, we are bolstering our finance and internal operations team to sharpen our administrative functions. Additional clarity, simplicity, and specificity will support the execution of our mission and ensure the success of our teams in the community.

OVERVIEW: The Staff Accountant is responsible for managing the day-to-day accounting transactions at YF. This includes processing all daily transactions related to AP/AR, credit cards, and other finance support. This position will report to the Director of Finance and Operations. While the position does not manage any direct reports, the Staff Accountant is responsible for working alongside team members to help them meet deadlines for timely reporting and the month-end process. This position will also work closely with the HR Manager, the Donor and School Relations teams, and other administrative personnel to ensure accounting records are accurate for organization-wide reporting in a timely manner.

POSITION CLASSIFICATION:

FLSA Exemption Status: Non-exempt
Work Schedule: 12-month, Full-Time hrs/wk)
Location: In-Office (Edina)
Basis of Pay: Hourly
Pay Range: $30-$37/hr DOQ
Department: General Administration

KEY RESPONSIBILITIES & DUTIES:
Accounts Receivable

Process all earned revenue invoices from school retreats on a weekly basis
Process all donated revenue pledges and incoming gifts
Monitor and manage aging AR reports and escalate delinquent balances to manager
Record and deposit all earned and gifted cash receipts (ACH, EFT, checks, cash, stock gifts, investment proceeds) on a daily basis
Reconcile earned and unearned revenue against donor and school databases to ensure appropriate recognition
Maintain electronic files of all customer and receivable documentation

Accounts Payable

Record all bills, credit card transactions, and other payables on a daily basis.
Process all employee reimbursements and employee expenses, and provide appropriate training and management to ensure accurate employee expense entry
Record and pay all payables via weekly check run and ad-hoc payments, and confirm proper handling of outgoing funds in accordance with designated limits, policies, contracts and controls.
Maintain positive pay and ACH limits within the online banking system.
Collect and file W-9s, contracts, and insurance documents from all vendors, and annually process and send 1099s.
Maintain electronic files of all vendor and payable documentation

Finance Support

Maintain daily oversight of bank account activity and ensure transactions match GL feed
Ensure all transactions are coded to correct general ledger account, class code, location code, and additional demarcation as required by manager and existing accounting policies
Prepare General Ledger for month-end close by thoroughly reviewing all revenue, expense, and balance sheet accounts for accuracy by the 5th of the month.
Work with Director of Finance and Operations and external auditors to prepare annual audits and form 990 documents, information, and reports.
Support Director of Finance and Operations through development and various reports, communications, recommendations, and requests.
Serve as a first line of resource for all accounting and finance questions from the internal YF team
Serve as a back-up for payroll submission and recording, behind HR Manager and Director of Finance/Operations
Other duties as assigned

Operations Support

Serve as back-up to answer phones, order office supplies, and meet and administrative needs within the office
Assist program logistics team with inventory management, fleet management, petty cash management, and other items as needed
Assist YF President and CEO with any requests as needed
Other duties as assigned

MINIMUM QUALIFICATIONS:

2-4 years AR/AP or full charge staff accountant experience required
Experience with QuickBooks Online, Excel, Google Suite, and familiar with Mac iOS
Experience with multiple revenue streams (ex, donated and earned revenue)
Experience working with databases (ex, Sales Force, ERPs) and the ability to learn and switch between multiple software interfaces
Experience with support of month-end close, specifically ensuring all AP/AR, advanced deposits, and pre-paid expenses and entered and reconciled by the 5th of the month.
Strong verbal and written communications skills, organizational skills, ability to meet deadlines and work as part of a team.

PREFERRED QUALIFICATIONS:

Bachelor's Degree in Accounting or experience as an Assistant Controller/Accounting Manager
Experience working at a non-profit, specifically with donor restricted funds and familiar with form 990
Experience in the education industry, especially as a bookkeeper or accounting specialist
Experience with Salesforce, Concur, and Gusto

Youth Frontiers seeks to hire from a diverse pool of applicants and encourages people from all backgrounds to apply. Youth Frontiers will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, sexual orientation, disability, age, marital or familial status, public assistance status or any other legally protected status.

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