Administrative Assistant I - College Park, United States - University of Maryland

University of Maryland
University of Maryland
Verified Company
College Park, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Posting Details:


  • Posting Details
    Position Number:

Title:


  • Administrative Assistant I
    Functional Title:
  • Administrative Assistant I
    Category Status:
  • 20Nonexempt,Regular
    Applicant Search Category:
  • Staff
    University Authorized FTE:
  • 1.000
    Unit:
  • AGNR-UMECarroll
    Hiring Range Minimum:
  • 38732
    Hiring Range Maximum:
  • 46478
    Benefits Summary

Top Benefits and Perks:

Nonexempt Benefits Summary


Campus/College Information:


  • Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and nonprofit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
    Background Checks
  • Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:


  • Under general supervision, provides moderately complex administrative support to the office personnel.

Responsibilities:


  • Receives and directs incoming telephone calls and greets visitors.
  • Independently handles routine inquiries/matters and forwards remainder to appropriate party.
  • Schedules and maintains room sign up calendar for all meeting rooms, including setting opening/closing of timed door.
  • Compiles, prints and prepares publications, newsletters, correspondence, etc. and prepares for mailing/electronic distribution.
  • Receives and distributes incoming mail. Ensures all mail is sent out in a timely manner.
  • Maintains UME website and social media platforms to post pictures, videos, information, event reminders, etc. to promote/highlight programs.
  • Oversees maintenance and operates office equipment such as Risograph, copiers, mail meter, sealing machine, collator, laminator, fax, etc. Ensures needed supplies are on hand.
  • Prepares and generates 4H enrollment system reports. Maintains literature display racks and lobby area. Verifies annual inventory report.

Minimum Qualifications:


Education:

High School Diploma or GED.


Experience:

2 years experience providing administrative support.


Other:


Required Knowledge, Skills, and Abilities:


  • Ability to communicate effective both orally and in writing.
  • Ability to proofread and edit written documents.
  • Ability to understand and follow oral and written instructions.
  • Ability to interact effectively with internal and external parties in a courteous and efficient manner.
  • Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Other:


Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.


Preferences:


Preferences:


  • Familiar with Adobe Suite and social media platforms.
  • Ability to work without supervision and be a team player.
  • Ability to multitask.
  • Detail oriented with follow through.

Additional Certifications:


Additional Information:


Job Risks

  • Not Applicable to This Position
    Physical Demands
  • Work is performed in an office environment and requires ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small parcels, packages and other items (up to 25 lbs.). Substantial movements (motions) of the wrist, hands and /or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data; viewing a computer terminal; extensive reading.

Posting Date:


  • 04/19/2024
    Closing Date:
  • 04/26/2024
    Open Until Filled
  • No
    Diversity Statement:
  • The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and doe
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