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    Administrative Assistant - Fremont, United States - Nelson Connects

    Nelson Connects
    Nelson Connects Fremont, United States

    3 weeks ago

    Default job background
    Description
    Administrative Assistant (CONTRACT-TO-HIRE)

    You are an Administrative Assistant for the Finance/Accounting dept.

    that plays a vital role in ensuring the smooth operation of the finance and billing departments by providing comprehensive clerical and administrative support.

    This position encompasses various responsibilities including file maintenance, mail preparation, check distribution, and general office management tasks.

    This position pays: 25-27/hr


    Location:
    Fremont (on-site)


    What you will be doing:

    Office Management:
    Manage day-to-day operations of the finance and billing offices, including mail distribution, supply management, and coordinating maintenance requests.
    Schedule and organize meetings, ensuring conference rooms are set up appropriately.
    Procure supplies for finance and billing staff.
    Maintain office equipment such as postage meters, copiers, and printers.
    Handle mail preparation and copying tasks efficiently.


    Finance/Accounting Support:
    Monitor and manage rush purchase orders, addressing inquiries promptly.
    Sort, distribute, and mail checks, while maintaining an updated distribution list.
    Safeguard undistributed checks securely.
    Assist with scanning invoices and bills for accounts payable.
    Support accounts payable team in vendor communication and inquiry resolution.
    Prepare ledgers and provide check status updates to staff.
    Assist with gathering audit documentation as required.
    Act as a liaison between accounting and other departments.
    Provide administrative assistance to accounting staff and undertake special projects as needed.


    Billing Support:
    Retrieve check backups as requested and ensure timely invoicing.
    Conduct PO status research and facilitate rush PO communication.
    Collaborate with program, billing, and accounting teams effectively.
    Offer administrative support to the billing department and contribute to special projects.


    What you bring:
    Associate degree in business administration or equivalent experience.
    Three years of administrative experience, preferably in finance, accounting, or billing.
    Understanding of confidentiality protocols.
    Strong oral and written communication skills.
    Exceptional organizational and time management abilities.
    Proficiency in multitasking and prioritization.
    Keen attention to detail.
    Quick learner with the ability to follow instructions efficiently.
    Intermediate to advanced proficiency in Microsoft Office suite.
    Ability to work both independently and collaboratively.
    Problem-solving skills and the capacity to propose effective solutions in collaboration with supervisors.
    #IND-SJ

    If You're Looking For A New Opportunity, The Recruiting And Staffing Experts At Nelson Connects Can Help. We Work With Companies Of All Types And Sizes Across All Industries.

    We Help People Like You Find Exciting Roles With Employers Ranging From Fortune 100, Government, And Nonprofit Organizations To Local Businesses, Industry Leaders, And The Most Agile Start-Ups.

    The Candidates We Work With Appreciate Our Responsive Approach, Genuine Relationships, And Exceptional Service.

    With A Commitment To Transparency, Authenticity, And Credibility, We Look Forward To Our Jobs Every Day, And We're Excited To Help You Find The Job You've Been Looking For.


    Pay Transparency:

    Nelson Connects Provides Pay Transparency By Placing Salary Ranges In All Job Postings In Accordance With State And Local Regulations.

    We Are Committed To Communicating Pay Clearly Throughout The Employment Process.

    California

    Fair Chance Act And Beyond:
    Qualified Applicants With Criminal Histories Will Be Considered For Employment In Accordance With Applicable Regulations.

    We Will Consider Qualified Applicants For Employment, Including Those With Criminal Histories, In A Manner Consistent With The Requirements Of Applicable State And Local Laws, Including The City Of Los Angeles' Fair Chance Initiative For Hiring Ordinance, San Francisco Fair Chance Ordinance, And CA Fair Chance Act.


    Temporary Associate Benefits Offered:
    Weekly Benefits Offered Include Medical, Dental, Vision, HSA, EAP, Life/AD&D, STD, Commuter FSA, + State Mandated Benefits.

    EEO Employer:

    Race, Religion, Color, National Origin, Citizenship, Sex, Sexual Orientation, Gender Identity, Age, Disability, Ancestry, Veteran Status, Genetic Information, Service In The Uniformed Services, Or Any Other Classification Protected By Law.

    %8328796% %%admin%%
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