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Accounts Receivable Supervisor - New Haven, United States - Yale University
Description
Sponsored Projects Financial Administration88533BR
University Job Title
Bargaining Unit
None - Not included in the union (Yale Union Group)
Standard (M-F equal number of hours per day)
Work Location
Central Campus
Work Model
Hybrid
Position Focus:
The Accounts Receivable Supervisor for will report to the Director of Sponsored Projects Financial Administration (SPFA) and is responsible for overseeing all aspects of accounts receivable related to sponsor funded projects within the organization.
They will ensure accurate and timely processing of grant-related payments, monitor grant receivables and collection activities, and collaborate with internal teams to ensure compliance with grant requirements.
The role involves managing a senior accountant who specializes in accounts receivable and working closely with SPFA management, finance and treasury personnel, and external stakeholders.
Key Responsibilities:
Accounts Receivable Management:
Monitor and manage grant receivables, including tracking outstanding balances, aging analysis, and collections efforts.
Work with Invoicing specialists and financial reporting teams to address any billing discrepancies, payment delays, or other issues impacting receivables.
Work with departmental staff and faculty to research and resolve collection issues. Communicate with Sponsors on collection issues.Reporting:
Prepare regular reports on grant receivables, collections status, and financial performance for internal and external stakeholders. Prepare quarterly allowance for doubtful accounts.
Team Management:
Supervise and mentor the accounts receivable specialist, providing guidance on collections, accounts receivable aging, payment application, grant billing processes, compliance standards, and performance goals.
Communication:
Collaborate with SPFA managers, finance teams, and departmental staff and faculty to address grant-related financial matters, resolve issues, and support financial planning for grant projects.
Process Improvement and Optimization:
Identify opportunities to streamline accounts receivable processes, enhance controls, and improve efficiency in payment application and collections.
Bachelors Degree in related field and 5 years of experience or an equivalent combination of education and related experience.
Required Skill/Ability 1:
Strong analytical and critical thinking abilities, organizational, time management, and proactive problem-solving skills. Demonstrated knowledge of post award research administration management, accounting theory, practices, and financial reporting.
Required Skill/Ability 2:
Ability to read and accurately interpret and apply policies, procedures, regulations, and guidelines.
Ability to communicate positively and effectively with sponsoring and regulatory agencies, as well as faculty, administrators, and other members of the University.
Required Skill/Ability 3:
Strong business writing and communications skills, as well as excellent presentation skills and confidence with public speaking.
Required Skill/Ability 4:
Pro-active with strong sense of urgency to deadlines; curious and resourceful. Proven ability to operate independently in a fast paced, high-volume environment with frequently changing priorities. Ability to independently manage and prioritize complex tasks.
Required Skill/Ability 5:
Strong customer service and interpersonal skills, along with the ability to effectively interact with a diverse group of staff, faculty, and administration.
Ability to handle sensitive and confidential information with the utmost discretion and possess professionalism and diplomacy in interfacing with all customers and colleagues, as well as senior leadership.
Preferred Education, Experience and Skills:
Prior supervisory experience within a large complex organization/university environment; grant related experience in a university or non-profit environment, knowledge of 2 CFR Part 200 and other federal regulations and guidelines, prior experience with grant and contract accounting; administrative/business experience in a university department or academic setting; CPA.
Drug Screen
No
Health Screening
No
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements.
All offers are contingent upon the successful completion of the background check.For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
The University maintains policies pertaining to COVID-19.All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position.
Employees will be assigned specific job-related duties through their hiring departments.EEO Statement:
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans.
Additionally, in accordance with Yales Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individuals sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Yale University is a tobacco-free campus#J-18808-Ljbffr
