Deputy Court Clerk - Grand Rapids, United States - City of Grand Rapids, MI
Description
Nature of Work:
PRINCIPAL DUTIES & RESPONSIBILITIES:
- (An
- denotes duties or responsibilities judged to be "essential job functions" in terms of the Americans with Disabilities Act, or ADA.)_
- Data entry/case initiation for more serious and/or complicated criminal and civil case filings.
- Reviews legal documents for completeness, accuracy, determines processing required and/or appropriate action in accordance with the court's rules,
- Records and logs case identification data. Makes entries into ROA/case index. Assembles documents in proper order. Files cards, documents, and records using courtfiling systems. Enters appropriate information into the computer and pulls files upon request and supplies needed information.
- May issue notices/type correspondence or other communication as required. Types dictation for letters/presentence reports and performs other secretarial functions as required in the probation and administration departments.
- Prepares, types, and mails judgments, executions, and attachments for the civil division. May type judgment/probation order for the probation division.
- May coordinate assignment of court appointed attorneys on criminal cases, act as jury clerk, or perform real time/data entry of courtroom information for sentencing and video arraignments.
- Answers the telephone. Responds to requests for information from the public and officers of the court (phone and in person).
- May receive or record fees and other receipts or make necessary data entry/disbursement for bonds/restitution/refunds. Maintains appropriate ledger information. May check garnishment disclosure forms for accuracy and record money amounts/check balances to insure appropriate payment.
- May review the work of subordinate employees for accuracy and completeness. May review documents for proper format, grammar, etc.
- May perform specialized court function or coordinate data entry or distribution for a court program, i.e. payroll entry, Victim Impact Panel, SOS reporting, etc.
- Assists other court clerks (same or lower classification) in the performance of their duties.
- Performs other related duties as assigned.
- The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person._
Minimum Training and Experience:
Required Education and Experience
- High school graduation or equivalent, including or supplemented college accounting, bookkeeping courses or other court related studies.
- AND
- Two (2) years clerical experience in clerical, accounting, or customer relations work, preferably in a court setting or any equivalent combination of training and experience.
- OR
- Any equivalent combination of training and experience.
Required Licenses or Certifications
- None.
_ The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job._
Other Necessary Qualifications:
Knowledge of:
- Court procedures and policies, legal documents, laws, and other information pertaining to the court or court procedure.
- The organization, operations, functions, and scope of the authority of the court or the unit of the court to which the employee is assigned.
- Proper grammar, style, spelling, and punctuation and the ability to type quickly and accurately may be required for some positions.
- Modern office practices and procedures.
Ability to:
- Establish and maintain effective working relationships with other court and city employees as well as the general public.
- Follow oral and written instructions and to communicate effectively in both mediums.
- Work under stressful working conditions and to sustain high paced work environment.
- Make decisions in accordance with laws, regulations, rules, and departmental policies and procedures and to exercise independent judgment.
- Maintain a variety of complex records and to prepare appropriate reports.
Skill in:
- The operation of standard office equipment. Working knowledge of word processing and data entry computer software.
Example:
Web Content Management System (WCMS) Subject Matter Expert
More jobs from City of Grand Rapids, MI
-
Assistant Project Manager
Grand Rapids, United States - 1 week ago
-
Police Recruit
Grand Rapids, United States - 1 week ago
-
Mechanical Inspector I
Grand Rapids, United States - 1 week ago
-
Library Assistant Ii South Region
Grand Rapids, United States - 3 weeks ago
-
Equipment Maintenance Supervisor
Grand Rapids, United States - 6 hours ago
-
Probation Officer
Grand Rapids, United States - 1 week ago