Office Support Specialist - Frostproof, United States - The Agricultural and Labor Program Inc

The Agricultural and Labor Program Inc
The Agricultural and Labor Program Inc
Verified Company
Frostproof, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

SUMMARY:


The Head Start/Early Head Start Office Support Specialist serves as an Administrative Assistant to a Department Director, Administrative Manager, or Child Development Services Manager or supervisor.

Work is performed under the general direction of the Director, or the Manager or Supervisor.

Performs a wide variety of secretarial duties some of which involve data entry and maintenance of records which are of a confidential nature.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


Include the following:

  • Assists the assigned supervisor in the office by making appointments; answering inquiries; receiving incoming calls and callers; referring them to the proper personnel; and taking messages.
  • Maintains confidential files, including correspondence, memoranda, reports, and other pertinent information.
  • Examines and verifies source information to insure data is entered accurately and completely.
  • Inputs reports, business correspondence, minutes, forms, and other written materials using word processor.
  • Greets visitors and screens telephone calls; and receives, reads and routes incoming mail.
  • Takes notes at meetings, conferences and training sessions, and types correspondence, reports, and other written material for appropriate staff, as assigned by immediate supervisor.
  • Copies materials for staff and organizes information for booklets, pamphlets, brochures, etc. for distribution.
  • Records and sorts documents and forms and develops case record filing system.
  • Maintains inventory of office supplies and equipment.
  • Handles all incoming and outgoing mail, as assigned.
  • Independently prepares reports from standard sources. Submits purchase requisitions, vouchers and processes invoices for payment. Prepares travel reports, itineraries, payroll batch logs and attendance.
  • Attends all preservice, inservice training, agency events and appropriate professional and educational conferences and meetings to develop and enhance knowledge and skills.
  • Garners inkind contributions.
  • Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

None
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