Academic Program Assistant - Los Angeles, United States - USC

USC
USC
Verified Company
Los Angeles, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Responsibilities:


  • Oversee and assist with academic program activities, including scheduling, coordinating meetings, and facilitating the hiring process.
  • Manage the student worker hiring timeline, from setting internal deadlines to completing onboarding processes, while maintaining accurate program records.
  • Communicate biweekly timekeeping policies to student workers, approve timesheets in Workday, and address any policy violations or pay issues.
  • Contribute to the creation and dissemination of student worker training materials, acting as a resource for programmatic knowledge.
  • Assist in event planning and coordination, from retreats to academic gatherings, ensuring compliance with policies and effective vendor liaison.
  • Support travel arrangements, adhere to budget and policy guidelines, and manage routine financial transactions with attention to detail.
  • Draft and coordinate the production and distribution of program communications, including newsletters and academic notifications.
  • Address general maintenance, health, safety, and facility concerns, ensuring a safe and conducive working environment.
  • Monitor training completions, identify training needs, and assist in the development and implementation of new modules.
  • Undertake additional administrative and clerical duties to support the overall success of the program.


This role requires a proactive, detail-oriented individual with strong organizational and communication skills, capable of multitasking and meeting deadlines in a fast-paced environment.

This position is on a hybrid schedule with 4 days on campus and one day remote.

Required Applicant Documents

  • Resume/CV
  • Cover Letter
These documents may be submitted as one PDF. Applications will not be considered complete without these documents.

Minimum Education:
Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 3 years

Minimum Skills:
Secretarial or specialized clerical and administrative experience


Preferred Education:
Bachelor's degree Preferred Experience: 4 years
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