- Coordinates continuing education, program/project planning, implementation and close out activities
- Provides program/project meeting support including agenda, minutes, action item and communication with participants
- Serves as liaison to external partners for administrative support and/or logistical coordination of special programming/projects
- Professionally communicates by email, phone and face to face
- Coordinates travel arrangements for speakers (hotel, ground transportation, etc.) and processes honoraria and expense requests
- Schedules faculty meetings and trainings and ensures all key program details are included in the event record
- In consultation monitors approved program/event budget
- Prepares statistical, fiscal and programmatic reports
- Coordinates program/project marketing and communications
- Provides support the day of the program/project and on occasion providing evening/weekend coverage as needed
- Creates and maintains files for specific discipline programming and prepares accreditation/credit applications
- Set up, operate, and maintain portable equipment used at off-site programs
- Provide technical and scheduling support for videoconferencing, webinars, and distance-eLearning classes
- Orient speakers/presenters to presentation requirements, technology/equipment and provide direct support before, during and after programs
- Coordinates schedules for nonclinical faculty activities
- Project Management including use of Smartsheet for project implementation, content and presentation proofing, online programming and virtual platforms management and communication/marketing preparation.
- Participates in cross training with other team members and other work teams in the division, providing support as needed
- Communication Skills
- Decision Making
- HealthCare Knowledge
- Interpersonal Skills
- Organizational Values
- Problem Solving
- COMPUTER
- Proficiency in Microsoft applications and database applications required
- Project Management Software experience
- Proficiency in ZOOM, WebEx and other virtual platforms required
- Ability to learn new software applications
- Experience with audio visual (A/V) equipment required; experience with educational technology preferred
- FOREIGN LANGUAGE
- Not Applicable.
- Not Applicable.
- Not Applicable.
- MINIMUM QUALIFICATIONS: High School/GED and at least three (3) years administrative experience in adult education, event planning, or other relevant work. Associates degree in business, office administration, or other relevant studies preferred.
- PREFERRED QUALIFICATIONS:
- Not Applicable.
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Program Logistics Specialist - Asheville, United States - MAHEC, Mountain Area Health Education Center
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Description
JOB SUMMARY:Provides administrative, program and/or event support as part of continuing education, public health and healthcare initiatives at MAHEC. The role includes project management support, planning activities, program logistics and data collection. Works with interdisciplinary team and collaborative community partners to improve the health and wellness outcomes.
SPECIFIC RESPONSIBILITIES:
KEY COMPETENCIES:
SPECIFIED SKILLS
Regular attendance on-site is an essential function of this position. Typical business hours are Monday - Friday, 8:00 am to 5:00 pm (or flexed to best meet the needs of the clients and/or the Division); 40 hours per workweek; weekend, holiday, or evening coverage is occasionally required. Work hours will need to be flexible in order to respond to special work assignments, or evening activities, as requested by the team leader.
POSITION COMPENSATION:
$20.43/hour
At MAHEC, we strive to equip all team members with Total Rewards (pay + benefits) to honor their service, support their health, manage their financial security, build their career, and thrive.
All MAHEC employees and learners will be required to receive the Flu vaccine or have an approved exemption.
MAHEC Talent Management is located at 121 Hendersonville Road, Asheville, NC Equal Opportunity Employer. Black, Indigenous, People of Color and Spanish/English bilingual persons are strongly encouraged to apply. With this in mind, studies show that women, gender diverse, and BIPOC candidates are less likely to apply unless they meet all of the qualifications listed in the job description.
If you are interested in this role, and you have related experience and qualifications, we encourage you to apply or reach out to for support in your job search process. You could be the talent we are seeking for this or other opportunities.