Special Assistant - Washington, United States - General Dynamics Information Technology

General Dynamics Information Technology
General Dynamics Information Technology
Verified Company
Washington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Type of Requisition:
Regular


Clearance Level Must Currently Possess:
None

Clearance Level Must Be Able to Obtain:
None


Suitability:

Public Trust/Other Required:
NACI (T1)


Job Family:
Program Management

Job

Qualifications:

Skills:
Communication, Organizing, Scheduling Meetings, Workflow Management


Certifications:

Experience:

5 + years of related experience


US Citizenship Required:
No


Job Description:

Special Assistant


Job Description:

GDIT is hiring a Special Assistant to support a government agency.

The SA is an integral member of the agency, with primary responsibilities in providing support to the Division Director and Regional Supervisors while working in close partnership with other federal and contractor staff to provide administrative support in a variety of areas.

The SA provides daily support and is responsible for a number of special projects within the office.


Job Duties:

  • Provide direct support to the Division Director, brief Division Director on matters requiring executive attention.
  • Manage the Division Director's schedule and provide reminders around important deadlines as needed; provide support by tracking and maintaining information workflows.
  • Manage flow of information between the Division Director, Regional Supervisors, and Regional Staff; ensure requests for action are relayed to appropriate staff and implement actions to ensure timely response.
  • Coordinate Division Director travel and meeting arrangements, process travel and expense reports upon completed travel.
  • Provide highlevel support on a range of analytical tasks to support decision making.
  • Coordinate and prepare briefing materials and presentations to include research briefings for the Division Director.
  • Develop key resource materials for attendance at meetings, conferences, and seminars by preparing briefing material in coordination with other division staff.
  • Manage communications with internal and external partners and participate in outreach and coordination efforts in conjunction with other division staff.
  • Maintain SharePoint workflows and document repositories, ensuring consistent standards of document organization and collection across the division.
  • Recommend procedures that will improve the efficiency and effectiveness of workflows. Draft Standard Operating Procedures for reoccurring processes.
  • Support staff in requesting leadership review/approvals/meetings, coordinate office workflows. Upload and edit documents to an officewide SharePoint site.
  • Support coordination of interagency and international visitor meetings, escort guests.
  • Compile meeting agendas and minutes as needed.
  • Support compilation and analysis of various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results as needed.
  • Analyze and evaluate documents submitted via SWIFT from federal agencies and outside stakeholders to determine dissemination within internal offices.
  • Support new initiatives and projects as needed.
This position is based in Washington, DC and requires a Public Trust clearance.


Qualifications:

  • Bachelor's Degree in a related discipline and 45 years of related experience.
  • Excellent organization skills, analytical skills, and attention to detail.
  • Previous experience supporting government or executive leadership required.
  • Prior experience in the fields of immigrant and refugee services preferred.
  • Excellent collaboration skills; able to work synergistically with other team members
  • Highly productive with mínimal direct supervision.
  • Excellent written and verbal communication skills.
  • Expertise in MS Office including MS Word, Excel, and PowerPoint.

GDIT IS YOUR PLACE:

  • Fullflex work week to own your priorities at work and at home 401K with company match
  • Comprehensive health and wellness packages
  • Cuttingedge technology you can learn from

Scheduled Weekly Hours:
40


Travel Required:
Less than 10%


Telecommuting Options:
Hybrid


Work Location:
USA DC Washington


Additional Work Locations:


We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day.

We create opportunities for our people to lead and learn simultaneously.

From securing our nation's most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real.

GDIT is an Equal Opportunity/Affirmative Action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.

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