Administrative Assistant - Gary, United States - The Pangere Corporation

Description

The Pangere Corporation is a leading commercial and industrial construction company based in Northwest Indiana. We are looking for a highly motivated, organized, and experienced administrative assistant to join our team.


Job Description:

Provide administrative and clerical support to the Vice President as well as other group managers.


Responsibilities:

• Assist with various project coordination tasks e.g., job set-up, change order/subcontract/purchase order execution, invoicing, and project scheduling within the company's accounting software.
• Schedule and plan meetings.
• Take/transcribe meeting minutes and other dictation.
• Help with entry of safety documents including training data, incident reports, and disciplinary action into HR database.
• Manage company cell phones, including ordering and setting-up new devices.
• Manage IT issue resolution.
• Assist with fleet vehicle management including recall notices and vehicle assignments.
• When needed, answer and screen incoming company phone calls.
• Assist VP with miscellaneous tasks relating to specific projects, financial reports, etc.

Qualifications:
1. 2 years of prior experience in an administrative role, preferably construction based.

• Knowledge of Microsoft Office, including Excel, PowerPoint, and Project.
• Excellent organizational, time-management, and communication skills.
• Must have high attention to detail.
• Experience with accounting software is preferred, knowledge of Vista a plus.
• Bachelor's degree.
• The Pangere Corporation is a drug free workplace and follows the Building and Construction Resource Center Program.

Benefits:

• 401(k)
• 401(k)

matching

• Health/Life/Disability insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (preferred)

Ability to Commute:

• Gary, IN required)

Work Location:
In person