Manager, Capital Program Planning - Boston, United States - Massachusetts Bay Transportation Authority (MBTA)

Description

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTAs core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Manager of Capital Program Planning and Analysis will implement the planning guidance and prioritization approaches for capital projects. Through data analysis and development of decision support tools, this work would translate the vision and goals set by the Governor, Secretary, Fiscal and Management Control Board, and General Manager into an achievable portfolio of tangible capital programs and projects.

The Manager will work with other members of the Capital Planning Department and other departments to develop and monitor processes to shape and execute the MBTAs multi-billion-dollar Capital Investment Plan (CIP). In partnership with stakeholders across the MassDOT and MBTA organizations, the Manager will be responsible for conducting quantitative analyses and developing related insights for internal decision-making and public presentations or communication related to the capital program.

Duties & Responsibilities

• Lead the development of the MBTAs five-year Capital Investment Plan (CIP) in close collaboration with the Capital Planning Team, asset owners, project managers, and various internal and external stakeholders.
• Drive and participate in processes for identifying, reviewing, evaluating, and prioritizing potential capital projects as part of the annual CIP update.
• Oversee the execution of programs and projects, ensuring alignment with approved budgets, schedules, performance measures, and other milestones. This involves close collaboration with Capital Program Oversight.
• Conduct comprehensive data collection and analysis to support the development of the CIP and related initiatives.
• Utilize data visualization, business intelligence, and geospatial intelligence systems (GIS) tools to collect, display, and analyze project data, contributing to informed decision-making within the capital program.
• Develop executive-level and public-facing presentations and other communication materials related to the MBTAs capital program.
• Engage in meetings with internal and external financial staff to address various aspects of project budgets, funding, and other financial matters.
• Identify and implement opportunities to enhance MBTA policies and processes, ensuring the maximization of the impact of capital investment.
• Perform all other duties and projects that may be assigned.

Minimum Requirements & Qualifications

• Bachelors degree from an accredited institution in Public Administration, Business Administration, Engineering, Architecture, planning or a related field.
• Five (5) years of relevant experience in a budgeting, planning, quantitative, and/or research role.
• One (1) year of supervisory/ lead experience.
• Effective organizational, analytical, writing, multi-tasking, and time management skills.
• Advanced skill in MS Office, including Excel, and PowerPoint.
• Ability to organize data, communicate insights and conclusions, and exercise effective problem-solving skills.
• Ability to work in a collaborative and team-oriented manner.
• Ability to handle sensitive and confidential information in an appropriate manner.
• Experience and results in collaborating with an executive team to drive organizational change.
• Highly organized with the ability to manage time, resources, and people, handling multiple programs simultaneously.
• Excellent communication, analytical, and presentation skills with the ability to obtain buy-in with key stakeholders at all levels of the organization and influence their decision-making.
• Demonstrated data-driven decision-making skills, ability to conduct program analysis and identify key performance indicators.
• Ability to learn quickly, take direction, work independently, and use creative, collaborative, and consultative approaches to resolve issues.

Substitutions Include

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelors degree requirement.
• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelors degree requirement.
• A masters degree in a related subject substitute for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

• Masters degree from an accredited institution in Public Administration, Business Administration, Engineering, Architecture, planning or a related field.
• Experience in planning, budgeting, data analysis, or project management processes in a public agency or within the transportation industry.
• Experience with data visualization, business intelligence, and/or geospatial information system (GIS) tools and software programs.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English
• Ability to provide internal and external customers with courteous and professional experiences
• Ability to work effectively independently and as part of a team (or supervise, if required)
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection)
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and medical Clinic screening, potentially including a physical examination and drug and alcohol screenings
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service

Disclaimers and Definitions:

1. General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
2. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
3. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
4. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
5. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
6. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
7. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
8. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
9. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTAs ADA Unit at or
10. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit