Accounting Administrative Assistant - Cranford, United States - Enovate

Description

Who We Are
Enovate is an Engineering firm that specializes in Construction Management, Transportation Engineering and Monitoring services.

Since its inception a few years ago, Enovate was able to position its brand as a leading WBE/DBE engineering/CM firm.

We have teamed with and supported well-known Engineering and CM firms and worked on flagship projects in both the public and private sectors.

Our diverse team consists of Professional Engineers, Construction Managers, Engineers and Technicians from varied backgrounds - design, project management and construction.

This is an opportunity to work with Enovate as we expand to meet the demand of this wide range of services and excel in a traditional industry that is ever changing with the adoption of technology.

We are proud to be a Certified Great Place to Work , NJBIZ Best Place to Work 2022 and recipient of the Diversity & Inclusion Award from Anchin among other accolades.

Work Location
Cranford, NJ (hybrid)


Position Summary

We are seeking an AccountingAdministrative Assistant with 2+ years' experience to work primarily in finance and accounting bookkeeping responsibilities working directly with the Controller and secondly in other support roles for other departments.

Enovate promotes excellence and those who share that vision experience a long term, rewarding, fulfilling career. Our environment is a result driven, learning culture where the best ideas are implemented, and bureaucracy is not accepted.

Great opportunities are available for individuals who are willing to roll up their sleeve, work well as a team and achieve common goals.

Key Responsibilities

• Create, send, receive, and process invoices.
• Prepare biweekly aging reports with updates on Accounts Receivable (AR).
• Enter Accounts Payable (AP) invoices in Unanet A/E our ERP Software, and process payment.
• Assist in preparing weekly Account Payable (AP) aging report and Cash Flow Report.
• Assist the Accounting team in executing budget and financial forecast activities.
• Split Credit Card costs and expenses to appropriate cost categories in Enovate's ERP software system. Reconcile any missing receipts.
• Monitor and audit employee time entry and ensure weekly manager approvals are current for invoicing purposes.
• Update MS Excel report upon request.
• Process employee expense report and ensure appropriate cost categories allocated.
• Oversee project startup process to ensure project accounting information is adequately setup prior to project start.
• Document processes to facilitate training on AP/AR processes.
• Create new vendors and customer and vendor profiles.
• Perform other duties reasonably associated with the above essential functions and additional duties by the Controller.

Administration Responsibilities

• Proactively look for ways to streamline processes and gain efficiency.
• Proactively report any issues, errors, or concerns
• Assist with Insurance renewals.
• Research and administrative support as required.
• Maintain Client files.
• Coordinate with 3rd party vendors as needed.

Minimum Qualifications

• Bachelor's degree in business or accounting preferred.
• Proficient in MS tools (Excel, Word, PPT, Outlook)
• Proficient in accounting software, Unanet preferred.
• Experience with payroll processes and systems.
• Experience in a fastpaced work environment and ability to adapt to change.

Key Attributes

• Excellent teamwork (both verbal and written) and people skills a must.
• Have a solid time management system and demonstrate excellent organizational skills.
• Hardworking, reliable, resourceful, responsive
• Ability to prioritize tasks and work independently, reporting results to Controller.
• Selfstarter
• Analytical skills (reviewing and recommending improvements, costsavings, etc.)

Pay/Benefits

Enovate has great benefits. We provide medical, dental and vision on the first day of your employment.

Life insurance, 401(k) matching plan, volunteer time off, paid maternity/parental leave, wellness programs and many other optional programs are offered as well.

Pay:
$75, $90,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (preferred)

Experience:

• Accounting: 2 years (preferred)
• Bookkeeping: 2 years (preferred)
• MS tools (Excel, Word, PPT, Outlook): 1 year (preferred)

Work Location:
In person