Administrative Assistant Ii - San Diego, United States - San Diego County Regional Airport Authority

San Diego County Regional Airport Authority

Verified Company

San Diego, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Essential Functions:

Completes activities to deliver customer services to team members, customers, public and third-party partners; engages service providers on commercial transportation programs to include transportation network companies, taxis, limousines, shuttles, and bus operators on permit process consistently with requirements, guidelines, regulations, and mandates.
Processes permit requests and fees; participates in the inspection of parking facilities to ensure effective functioning of parking access, trip fee collection, permitting, and revenue control resources consistently with operating standards.
Processes invoices, payments, and employee reimbursements; analyzes and reconciles financial information and data; completes collections activities for non-compliance with standards; researches, and compiles correspondence, reports, metrics, trends, and plans; maintains program documentation; trends financial and industry practices.
Disseminates program and project information, coordinates events, travel, and accommodations, attends meetings, prepares agendas and compiles minutes; participates in the implementation and upgrades of technical and/or mechanical systems and service provider contracts.
Serves as the administrative support for the department; screens calls and receives visitors; maintains calendars and maintains files, orders supplies, equipment, and services; distributes mail and materials; processes outgoing mail and prepares mailings and makes deliveries; performs other duties as assigned.

Competencies:

1.

Communication:

Proficiently exchange information through various avenues including verbal, digital, and written; facilitation and persuasion with both internal and external stakeholders.

2.

Judgement & Decision Making:

Ability to use appropriate judgment and confidentiality in selecting procedures, conducting transactions with other departments, vendors, and the public, and solving non-routine problems based on experience-based knowledge.

3.

Customer & Personal Service:

Provide assistance and support to the Department Director, departmental staff, and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.

4.

Time Management & Coordination:
Ability to prioritize rapidly moving deadlines and various tasks to meet the department's needs and manage personal workflow.

5.

Leveraging Technology:
Proficient in computer systems, word processing, database management and other software. Proficiency in PowerPoint, Word, and Excel desired.

Required Education, Training, and Experience:

Graduation from high school or G.E.D. equivalent;
Four years of increasingly responsible office administrative or secretarial experience;
Or an equivalent combination of training and experience.

Preferred Qualifications:

Graduation from a fouryear college or university with a degree.
Microsoft Office Specialist Certification (Associate/Expert/Master)

The hiring salary for the Administrative Assistant II is $57,800.

Applications will be accepted through April 24, 2024

The pay Range for the Administrative Assistant II is $49,402 to $79,042

_ Lacking some of the skills or experiences we've listed? No worries Here at the San Diego International Airport, we're on a mission to cultivate a workforce as dynamic and diverse as the community we serve. While certain roles may require specific qualifications, we understand that talent comes in many forms. Some of our positions may not require specific degrees, and we're always open to individuals who bring a willingness to learn and a commitment to excellence. If you think this could be you, we encourage you to apply, and even if this position isn't the right role for you, we will add you to our database to consider for other opportunities in the future that align with your unique knowledge and skills. There's a chance we have the perfect spot for you to land_**
Requirements:
EEO Statement

It is the policy of the San Diego County Regional Airport Authority to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

In addition, SDCRAA will provide reasonable accommodations for qualified individuals with disabilities.

Physical & Mental Demands
Persons with disabilities may be able to perform the essential duties of this class with reasonable accommodation. Reasonable accommodation will be evaluated on an individual basis and depends, in part, on the specific requirements for the job, the limitations related to disability and the ability of the hiring department to accommodate