Operations Associate for Working Professional - Austin, United States - University of Texas at Austin

University of Texas at Austin
University of Texas at Austin
Verified Company
Austin, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Job Posting Title:
Operations Associate for Working Professional & Executive MBA Operations, Texas McCombs

  • Hiring Department:
Red McCombs School of Business

  • Position Open To:
All Applicants

  • Weekly Scheduled Hours:
40

  • FLSA Status:
Non-Exempt

  • Earliest Start Date:
Immediately

  • Position Duration:
Expected to Continue

-
Location:


UT MAIN CAMPUS

  • Job Details:
General Notes


Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S.

The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty.

The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors.

We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging.

What starts here really does change the world.

For more information about Texas McCombs please visit:
Purpose


Responsibilities:

Program Operations

  • Coordinates procurement and distribution of branded merchandise. Requires proactive communications and close partnerships across functional areas to ensure accurate and timely distribution of items, and a solid understanding of UT and McCombs purchasing guidelines.
  • Provides support to faculty, including authorizations for programrelated travel, instructor payments, course evaluation survey distribution and survey data collection.
  • Maintains faculty distribution lists.
  • Collaborates with WP/E MBA program leadership and staff to understand the unique operational needs of each program.
  • Maintains organized records, files, and databases related to the WP/E MBA program portfolio.
  • Supports crossfunctional projects and initiatives involving other departments (admissions, career services, finance, etc.).
  • Troubleshoots and problemsolving operational issues, maintaining a calm and professional demeanor.
  • Analyzes programrelated data and feedback to identify areas for improvement.
Strategic Initiatives

  • Provide general administrative support for WP/E MBA program strategic initiatives.
  • Provides feedback on current processes and supports planning and implementation of process improvements.
  • Assists with additional administrative duties as assigned.
Required Qualifications

  • Bachelor's Degree with one (1) year of experience at the Administrative Assistant level or High School Diploma and five (5) years of clerical experience.
  • Ability to work occasional evening and weekend hours and conduct instate travel in support of job duties.
  • Exceptional organizational and multitasking abilities with strong attention to detail.
  • Excellent interpersonal and communication skills, both written and verbal.
  • Proficient with Microsoft Office suite, and other relevant technology.
  • Creative problemsolving skills and the ability to work well under pressure.
  • Success working in a team setting.
  • Demonstrated ability to communicate with a large population.
  • Professional demeanor and a serviceminded approach to executing job functions.
- _ Relevant education and experience may be substituted as appropriate._

Preferred Qualifications

  • Bachelor's degree and 23 years' experience performing complex administrative functions.
  • Experience in an academic or higher education setting.
  • Knowledge of MBA program operations or prior work in graduatelevel education.
  • Knowledge of university procurement and payment policies.
  • Experience working with selfsupporting degree programs.
Salary Range

$43,000+ depending on qualifications

Working Conditions

  • May work around standard office conditions (shared office space provided) with repetitive use of a keyboard at a workstation
  • Extended hours and travel may be required to support academic programs
  • This is an Austin, Texasbased position and is eligible for Hybrid work.
  • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
Required Materials- Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor
  • Letter of interest
  • Employment Eligibility:
  • Retirement Plan Eligibility:
  • Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.

  • Equal Opportunity Employer:
The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disabi
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