Office Technician - San Bernardino County, CA, United States - Department of Transportation

Department of Transportation

Verified Company

San Bernardino County, CA, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This incumbent works under the supervision of a Staff Services Manager I in the Division of Design. Performs a variety of assignments necessary to support the functions of the Division of Design.

Duties include a variety of general office work including but not limited to purchasing using a CalCard; managing office supplies and equipment; scheduling various meetings and maintaining calendars; inventory; preparing and/or maintaining various forms, letters, spreadsheets, and reports; sorting and distributing mail, organizing, and maintaining files and assisting with special projects.

The Office Technician provides assistance to Design Supervisors by assisting them with administrative personnel duties, requiring average to above average complexity, including data retrieval from various internal Department database systems and programs such as Staff Central, IMMS, and Advantage; process and distribute incoming checks.

Needs to have excellent computer skills such as Excel, Outlook, Word, and Access.

The incumbent will work in the Caltrans Accounting system Advantage requesting Travel Advances and reviewing Travel Expense Claims for accuracy.

Incumbent will be required to be familiar with District and Department policies, and the Bargaining units (MOU). Incumbent must be able to type 40 nwpm.

A positive attitude and commitment to providing quality service that is accurate, timely, and exceeds customer expectations and maintains complete confidentiality.

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PARF# JC-427661
You will find additional information about the job in the
Duty Statement.

Working Conditions

Position(s) located in San Bernardino, San Bernardino County

Multiple positions _may _
be filled from this recruitment.
While at the base of operation, employee will work in a climate-controlled office under artificial lighting. Employee will work in a climate-controlled office under artificial lighting.

The incumbent may be required to visit off-site locations as needed; may be required to travel to other office complexes, and Caltrans' facilities.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

OFFICE TECHNICIAN (TYPING)

Additional Documents

Job Application Package Checklist
Duty Statement

Position Details

Job Code #:

JC427661

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Position #(s):

XXX
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Working Title:

Administrative Services Technician

Classification:

OFFICE TECHNICIAN (TYPING)

$3, $4,518.00 A

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# of Positions:

Multiple

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Work Location:

San Bernardino County

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Telework:

Hybrid

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Job Type:

Permanent, Full Time
Department Information

Caltrans Mission:
Provide a safe and reliable transportation network that serves all people and respects the environment.

Caltrans Vision:
A brighter future for all through a world-class transportation network.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success. Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.

Special Requirements

A Statement of Qualifications (SOQ) is required. The SOQ will serve as documentation of your ability to present information clearly and concisely in writing and should be typed. The SOQ must be no longer than two pages. Your SOQ will be reviewed by the hiring manager and will be considered the first step in the hiring process.
Applicants who fail to submit an SOQ that addresses all three questions will be eliminated from the selection process.

1. Please describe how your experience as it relates to the Duty Statement.
2. Provide examples that demonstrate your experience and knowledge using Microsoft Office Suite (Access, Excel, Outlook, PowerPoint & Project).
3. Describe an example of outstanding customer service you provided to a customer.
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate, confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the website.

The One-Stop Career Centers may offer free typing tests. For a location near you, visit American Job Center Finder | CareerOneStop.

Acceptable typing certificate guidelines may be found here:
CalCareers Typing Requirements.

Application Instructions

Final Filing Date: 5/6/2024

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Who May Apply

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
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How To Apply
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Address for Mailing Application Packages
Department of Transportation