Office Manager - Normal, United States - Illinois State University

Illinois State University

Verified Company

Normal, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job no: 518717

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Work type: On Campus

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Location: Normal, Illinois

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Title: Office Manager

Division Name:
Academic Affairs

Department:
Politics and Government

Job Summary:

This position performs a variety of secretarial duties and serves as the first point of contact for the department.

Requires the ability to interact with students, faculty, and visitors of diverse backgrounds the ability to work under time sensitive deadlines, and independently.

Additional Information:

University Benefit Highlights:
Health, dental, vision, and life insurance
Retirement and supplemental retirement
Tuition waiver benefits are available to staff as well as their eligible dependents.
Paid holiday/administrative closures during Thanksgiving and Winter Breaks
Paid vacation and sick time
Salary Rate / Pay Rate:$ $19.15 per hour

Required Qualifications:

High school diploma or equivalent.
Two (2) years (24 months) of work experience comparable to the third level of this series. This includes work such as performing a wide variety of office support tasks, which requires the use of judgment and initiative and the ability to operate computer systems, using word processing, database and software packages. Knowledge of the organization, programs, practices, and procedures of the unit is central to the performance of the duties.

Preferred Qualifications:

Working knowledge of Microsoft Office products including Word and Excel.
Must be flexible to manage multiple and changing priorities.
Working knowledge of typical office equipment (computers, copy and scanning machines, multi-line telephone, etc.).
Good record-keeping and proofreading skills.
Appreciation of diversity and creating an inclusive environment for students and staff.

Work Hours:

8:00am to 4:30pm, Monday through Friday

Functional Expectations:

Must be able to complete the following with or without a reasonable accommodation:

Remain at a workstation for extended periods
Move about in various locations across campus as needed to complete day-to-day work.
Effectively communicate on a daily basis.

Proposed Starting Date:

June 2024

Required Applicant Documents:

Resume
Cover Letter
Reference List

Optional Applicant Documents:

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Special Instructions for Applicants:

College transcripts (may be unofficial) may be faxed, mailed, delivered to Human Resources, or uploaded under optional documents prior to the posting close date.

In order to be eligible for Veteran's Preference points on the exam, appropriate military service documentation, such as a DD-214, may be faxed, mailed, delivered to Human Resources in order to receive the maximum eligible points:

Fax:
, Attn: Breanna Crippen

Address:
Illinois State University

Human Resources
Campus Box 1300
Normal, IL

This position is represented by AFSCME Local 3236-Clericals.

Contact Information for Applicants:

Breanna Crippen
Human Resources

Important Information for Applicants:

Illinois State University is an Equal Opportunity/Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at

Application Opened: 05/07/2024 11:55 AM CST

Application Closes: 05/14/2024 11:55 PM CST