Project Coordinator - Cranston, United States - State of Rhode Island

State of Rhode Island
State of Rhode Island
Verified Company
Cranston, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Class Definition:


  • GENERAL STATEMENT OF DUTIES: To assist in logístical planning and execution, review of programs and administrative functions of the Elections Division as assigned; to assist and direct subordinates to fulfill agency responsibilities as described in Title 17 of the of the Rhode Island General Laws as well as achieve agency goals and objectives.
  • SUPERVISION RECEIVED: Works under the general supervision of the Director of Elections and assists in carrying out the directives and policies established by the Board.
  • SUPERVISION EXERCISED: Assists the Director of Elections supervising warehouse staff, seasonal employees, and contracted vendors.

Responsibilities Include:

  • Coordination of the processing and tabulation of mail ballots, as well as the development of policies, procedures, and practices to process a high volume of mail ballots securely and efficiently under the requirements of Title 17 or RI law.
  • Coordinating the logistics and procedures necessary for the maintenance and security of mail ballot drop boxes, as well as the secure transport of ballots within mail ballot drop boxes located throughout the state to the Board's facilities, as required under Board regulations.
  • Coordinating the training of seasonal staff and local election officials for the processing of mail ballots.
  • Coordinating the recruitment, training, and supervision of pairs of election officials for the processing and certification mail ballots.
  • Coordinating and conducting voter registration drives at colleges and universities within the state.
  • Developing and implementing programs for the registration of voters at voter registration agencies, including forms, publication, and training.
  • Assisting with the inventory of all election forms, documents, signage, and supplies necessary to conduct elections at early voting sites and polling locations throughout the state.
  • Assisting with packing of all equipment, supplies, and ballots and delivery to early voting sites and polling locations.
  • Assisting with logic and accuracy testing of all voting equipment.
  • Assisting with the timely delivery of all voting equipment and supplies to/from the agency's warehouse.
  • Assisting with the conduct of election recounts and postelection audits, as well assisting with the development of recounts and postelection audits as authorized under law and by the Board.
  • Assisting with the periodic inspection of all existing and new polling locations, and coordinating inspections with staff and other related state and federal agencies as needed.
  • Assisting with the preparation of schematics or diagrams of polling locations.
  • Assisting in the conduct of training election officials and pollworkers;
  • Producing detailed statistical reports and spreadsheets containing both historical and current data on polling locations, voter turnout, voting method, polling place staffing, and other data points as required, as well as completing and submitting required statistical reports to state and federal agencies as directed by the Director of Elections.
  • Assisting in various office, clerical & administrative tasks, as required.
  • Conducting research on a wide range of election and voting issues and responding to requests from federal, state and local officials and agencies, public and private organizations and the general public.
  • Performing other related duties as required.

Illustrative Examples of Work Performed:


  • To be responsible for assisting the Director of Elections by planning, coordinating, and administering elections throughout the state, including:
  • Coordinating the processing of all mail ballots through complex high-speed mail ballot sorting and signature verification equipment, for all elections under the requirements of R.I.G.L 17-20 and Rules and Regulations promulgated by the Board.
  • Supervise seasonal employees in the processing of mail ballots, including coordination of public certifications, hearings, and meetings and relevant public postings.
  • Coordinate, develop and maintain policies and programs designed to notify voters of deficiencies in their mail ballot submissions under the requirements prescribed in Rules and Regulations promulgated by the Board.
  • Provide training and support to the local Board of Canvassers in the processing and handling of mail ballots.
  • Ensure all necessary data transfer to/from central highspeed mail ballot sorting and signature verification equipment to/from the state's Central Voter Registration System (CVRS).
  • Assist with the inventory of the Board's voting equipment assets, including ballot tabulators, ballot marking devices, ballot ondemand printers, electronic poll books, drop boxes, ballot receptacles, voting booths, supply boxes, and all accessories.
  • Assist with maintaining the inventory of elections forms, documents, signage, and supplies necessary to conduct elections.
  • Assist with the delivery of all necessary voting equipment and supplies to and f
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