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    Senior Project Manager - Kansas City, United States - Cline Davis & Mann Inc

    Cline Davis & Mann Inc
    Cline Davis & Mann Inc Kansas City, United States

    3 weeks ago

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    Description


    Omnicom Health Group is the largest healthcare marketing and communications network in the world—partnering with clients to achieve meaningful change through better, more innovative communications.

    With more than 5,000 dedicated healthcare communications specialists from every corner of science, medicine, marketing, and communications, we recognize that it takes the best of talent to deliver the best of health.

    When you join Omnicom Health Group, you have access to opportunities across the most networked network.

    What does this mean for you? Your journey may start with one Omnicom Health Group company then pivot to another, followed by a move to another where you take your career in a whole new direction building your skills and experience each step on your journey.

    We're eager for you to carve a path that works for you – and we'll help you make it happen.

    Title

    :
    Senior Project Manager

    Location
    :
    Kansas City, MO/ Hybrid3 days per week in office
    Senior Project Manager
    The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she organizes, monitors and routes all jobs through the agency for his/her account(s).

    The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency's Job Flow Process (JFP).

    He/she handles aspects of preparing for regulatory submissions.

    He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

    Primary Job Responsibilities
    Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

    Open job number and job site on blink when requested from account service
    Prepare and maintain job site on SharePoint to reflect accurate job history
    Setup and attend all start-up and internal review meetings
    Develop timelines with input from relevant departments
    Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)
    Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
    Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director

    prior

    to pre-mechanical meetings
    Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release
    Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job

    Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors).

    Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting
    Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
    If procedures are not followed, alert the Director of Project Management
    In person client travel is required
    Manage the activities of junior project management team members including, but not limited to the following tasks:

    Review dailies, nightlies, and timelines of junior project management team members for accuracy
    Review and approve direct reports timesheets
    Demonstrate proficient use of Dynamics for timesheets and financials
    Submit accurate timesheets on a daily basis
    Demonstrate knowledge of and ability to plan a complete product launch
    Demonstrate proficient use of SharePoint
    Prepare and submit jobs for regulatory review
    Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
    Coordinate and run weekly status meetings
    Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
    Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
    Monitor jobs and alert team to possible delays/issues, assure open communication among team members
    Develop knowledge of Client's process/procedures and the people involvedand interact appropriately
    Assist peers when workload permits
    Uphold the Company Values in all decisions and interactions
    Perform other job-related tasks as assigned by the Director of Project Management
    Management Responsibilities
    Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
    Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
    Make recommendations to Director of Project Management for any workload adjustments
    Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators
    Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
    Help Director of Project Management evaluate performance of department team members
    Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
    Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency
    Support Director of Project Management with launch and convention planning
    Support Director of Project Management with new business initiatives
    Additional Responsibilities
    Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department
    Responsible for reviewing all

    digital

    timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management)
    Responsible for the department needs when the Director of Project Management is not in the office
    Help interview, train, and orient new department team members to the agency, departments and accounts
    Communicate effectively and professionally
    Demonstrate ability to set priorities while handling multiple projects
    Remain calm despite high pressure situations
    Project a professional, positive attitude toward peers and clients
    Foster a positive team atmosphere and establish credibility
    Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
    Help develop ideas to make the project management department and the agency run more efficiently
    Qualifications
    Minimum of 4 years project coordination advertising experience
    Minimum of 2 years supervisory experience
    Excellent written and oral communication skills
    Detail oriented
    Ability to handle multiple projects and deadlines
    Positive/helpful attitude
    Omnicom Health Group is committed to hiring and developing exceptional talent.

    We agree that talent is equally distributed, and we're focused on developing diverse teams that can bring the best solutions to everything we do.

    We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.

    #J-18808-Ljbffr
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