Front Desk Monitor - Bluffton, United States - AAM LLC

AAM LLC Bluffton, United States

4 days ago

Description

** Front Desk Monitor**

**Job Category****:** Administrative Services **Requisition Number****:** FRONT003014 Showing 1 location **Job Details**

**Description**

The Haven at New Riverside in Bluffton, SC is an active adult HOA community that has a total of 500 homes at. Residents will have access to The Haven's amenities which include an 8,500 square-foot clubhouse, fitness center, ballroom, billiards, game room, card room, outdoor pool, a dog park, in addition to pickleball, bocce ball, and tennis courts.

This is a part time position that will require flexible availability to work evenings, weekends, and fill in other shifts as needed (approximately 15-25 hours per week).

**Position Summary:**

Primarily responsible for answering the phone lines, providing administrative support for staff and management, managing the front entrance and maintaining the reception desk, utilizing excellent customer service skills while greeting visitors and homeowners via phone and face-to-face.

**Position Responsibilities:**

Provides direct receptionist support to all on-site property needs by providing the highest quality customer service to inbound callers, visitors and vendors.

Partners with Administrative Support team and the On-site Community Manager to effectively manage the front reception area and inbound calls as well as assist with various administrative projects.

Filters inbound calls to determine appropriate direction.

Greets all visitors/homeowners and determines their immediate needs.

Monitors pickups/deliveries.

Assist with event set up and break down as needed.

Performs other related duties as directed.

**Knowledge, Skills & Abilities:**

Excellent customer service and communication skills.

Ability to offer support to administrative support staff with ever-changing needs.

Ability to elicit information from callers and visitors in a professional and efficient manner.

Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.

Exceptional organization and tracking skills.

Ability to function efficiently in a high volume, fast-paced environment.

Ability to proficiently utilize computer programs and company database systems, including MS Office (Excel, Word and Outlook), internet and e-mail systems.

Ability to interact and work positively and effectively with staff at all levels.

Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.

Ability to work collaboratively and cooperatively within the department as well as with other departments.

**Physical Demands & Work Environment:**

Sitting at work station utilizing a computer in an office setting.

Walking throughout property/facilities as needed.

Setting up, taking down and stacking tables and chairs.

**Qualifications**

**Skills**

**Behaviors**

**Preferred**

**Enthusiastic****:** Shows intense and eager enjoyment and interest

**Team Player****:** Works well as a member of a group

**Detail Oriented****:** Capable of carrying out a given task with all details necessary to get the task done well

**:**

**Motivations**

**Preferred**

**Ability to Make an Impact****:** Inspired to perform well by the ability to contribute to the success of a project or the organization

**Self-Starter****:** Inspired to perform without outside help

**:**

**Education**

**Required**

High School or better.

**Experience**

**Required**

**2 years:** High school diploma or GED and two (2) years of experience working in a Receptionist, Administrative Support, and/or Customer Service role within an office environment.

**Licenses & Certifications**

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