- Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.
- Handle confidential information pertaining to company operations and legal issues.
- Format, draft, input, and edit correspondence, reports, and legal documents.
- Maintain legal databases, including, but not limited to CSC, Contract Insight, Salesforce, Sharepoint, Esker, RiskPartner, UPS, and the processing of expenses
- Process and maintain executed contracts and spreadsheet of outside counsel legal invoices.
- Handle and file annual reports for various business entities.
- Maintain departmental files.
- Review and summarize miscellaneous reports and documents; prepare background documents as necessary.
- Receive and screen communications to Legal Manager & Paralegal, including telephone calls, mail and emails; Use independent judgment to prioritize, channel and facilitate communication.
- Independently respond to letters and general correspondence of a routine nature.
- Attend and arrange meetings; take minutes as necessary.
- Review and process legal invoices for payment.
- Create templates for various legal documents (contracts, letters, and others).
- Maintain and keep current all Certificates of Insurance for franchise locations.
- Maintain company minute books.
- Maintain intellectual property portfolio filing system.
- Assist the Legal Department with litigation matters and Class Action matters.
- Handle Garnishment Service of Process and Franchise Suit Service of Process. Send indemnification notification to Franchisees.
- Handle the processing and coding of all departmental expenses for the Legal Department.
- Assist in drafting policies and procedures.
- Maintain manuals for Legal and Compliance.
- Communicate with senior management, internal and external personnel and departments and franchise Red Roof property owners.
- Anticipate needs and proactively bring together appropriate people and resources to support the Legal Manager & Paralegal in addressing issues.
- Handle confidential information pertaining to company compliance issues.
- Perform other duties as assigned.
- Associate's degree or equivalent work experience required.
- 3-5 years of legal experience preferred
- Must have exceptional customer service,verbal and written communication skills.
- Must be fluent in proper English usage, spelling, grammar, and punctuation; Knowledge of business correspondence formatting is strongly preferred.
- Basic mathematical computations, accounting and record-keeping skills are strongly preferred.
- Proficiency in MS Office (i.e. Excel, Word, PowerPoint, Outlook, etc.) required.
- Knowledge of standard office administrative practices and procedures, including the use of standard office equipment required.
- Must be able to perform technical, specialized, complex, and difficult office work requiring the use of independent judgment.
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Legal Specialist - New Albany, United States - Red Roof Inn
