Grant Manager - Pasadena, United States - California Institute of Technology

California Institute of Technology
California Institute of Technology
Verified Company
Pasadena, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

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Description

Grant Manager

Caltech

Job Category:
Fulltime Regular


Exempt Overtime Eligible:
Exempt


Benefits Eligible:
Benefit Based


Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions.

We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.


Job Summary

Essential Job Duties

  • Review/prepare nonscientific portions of proposals including budget development, recommending corrections to proposal and budgets, and identifying administrative issues requiring further review.
  • Develop and generate periodic reports on status of research and discretionary accounts, including summary and detailed expenditures and available balances. Advise faculty on potential recommendations for corrective action.
  • Prepare financial projections for principal investigators with emphasis on preventing overspending.
  • Interact with funding agencies and project accounting on award administration matters, including delinquent financial status reports and award closures.
  • Generate paperwork relating to grant maintenance, i.e., equipment, travel, special requests. Review and administer award account balances, expiration dates, and major changes in budgets.
  • Advise faculty on funding possibilities, Federal or private.
  • Inform Division Operations Officer and/or Chair of any spending not in conformance with Division/Institute policies.
  • Assist with space surveys, effort reporting, and other grantsrelated activities.
  • Other duties as assigned.

Basic Qualifications

  • Bachelor's degree or equivalent.
  • Minimum of 4 years of relevant experience in an academic or researchintensive environment, working with preaward and postaward activities for grants and contracts, especially federal (NIH, NSF, DoD) funding mechanisms.
  • Must be wellorganized, able to work independently yet interact well with grants management team and administrative groups within the Division and Institute.
  • Customer serviceoriented with excellent diplomacy skills.
  • Ability to successfully complete multiple complex projects with competing or overlapping deadlines.
  • Considerable judgment and initiative are required in resolving problems and making recommendations. Must be able to identify and implement solutions to highly complex problems.

Preferred Qualifications

  • 5 years of handson grants management experience with increasing levels of responsibility.
  • Demonstrated ability to collect and present financial data in clear and comprehensive reports.
  • Exposure to Oracle (OBI) or similar financial systems a plus.
  • Experience with Subawards and Fellowship a plus.

Required Documents

  • Resume
  • Cover Letter
  • An approved remote work agreement is required.
  • In accordance with Caltech's remote work guidelines, responsible for having a designated work area (home office) and for any costs related to remodeling and/or the initial setup of such designated workspace.
  • Equipment needs for remote work are determined on a casebycase basis.
  • Experience with Zoom and other similar video/web conference software required.
  • Report to the office as necessary by operational needs and provide inoffice coverage as required.
  • We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law._
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