Office Assistant 2 - Hauppauge, United States - Transportation, Department of

Transportation, Department of

Verified Company

Hauppauge, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Open Competitive:
One year of clerical experience.

an employee of the Department of Transportation and have one year of permanent competitive service as a
Office Assistant 1, SG-06.

Duties Description

Duties include but not limited to:

Purchase Order Requestor and Invoice Reviewer roles in Statewide Financial System (SFS)
Order and enter purchasing card reconciliation which includes invoices from vendors such as FedEx, Pitney Bowes, Staples, W.B. Mason, and New York Marking Devices
Order ink stamps and paper for program groups
Point of Contact for purchasing questions and issues
Respond to audit inquiries from Business Service Center
Enter regional revenue in SFS
Follow up on outstanding invoices
Handle purchasing and travel card distribution and troubleshoot card issues
Conduct mailroom duties such as adding postage, logging in packages, and mail distribution
Printer liaison
Assist with job fair recruitment

The incumbent will be expected to work with personal and confidential employees' records and must maintain a high level of confidentiality and discretion.

The incumbent will be required to answer questions, explain, or clarify processes and/or procedures.

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Additional Comments

For the duration of the NY HELPS Program, this title maybe filled via a non

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.