Executive Assistant - Humble, United States - Hays Electrical Services

Hays Electrical Services

Verified Company

Humble, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

With over 17 years of experience and 100+ million-dollar projects completed, Hays Electrical Services provides excellent service to customers in industries hospitality, commercial and solar.

Hays Electrical Services approaches each project with a cooperative mindset, working with business owners, contractors, and subcontractors towards the common goal - successful project delivery.

We are expanding our staff and seeking an
Executive Assistant to join the Hays Electrical Services team.

Key Responsibilities:

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Calendar Management: Efficiently manage executive calendars, scheduling appointments, meetings, and project deadlines.
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Document Management: Prepare, edit, and distribute documents, presentations, and reports as required. Maintain organized filing systems both physically and digitally.
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Meeting Coordination:Arrange and coordinate meetings, conferences, and travel arrangements for the executive team, including booking accommodations and transportation.
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Project Support: Assist in project coordination by tracking progress, managing documentation, and ensuring deadlines are met.
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Vendor and Client Relations: Liaise with vendors, suppliers, and clients as needed, maintaining professional and positive relationships on behalf of the executive team.
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Expense Management: Process expense reports, reconcile invoices, and track expenditures to ensure accurate financial record-keeping.
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Research and Analysis: Conduct research and gather information on industry trends, competitors, and potential business opportunities to support decision-making.
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Administrative Support:Provide general administrative support such as filing, copying, scanning, and other ad-hoc tasks as required.
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Confidentiality:Handle sensitive information with discretion and always maintain confidentiality.

Qualifications:

Bachelor's degree in business administration, Management, or a related field preferred.
Proven experience as an executive assistant or in a similar administrative role, preferably within the construction or contracting industry.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong written and verbal communication skills, with a keen eye for detail.
Ability to work effectively both independently and as part of a team in a fastpaced environment.
Discretion and professionalism when handling confidential information.
Flexibility to adapt to changing priorities and requirements.

Benefits:

Competitive salary commensurate with experience.
Comprehensive benefits package, including health, dental, and retirement plans.
Opportunities for professional growth and advancement within a rapidly expanding company.
Collaborative and supportive work environment.

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