Administrative Coordinator - Baltimore, United States - Johns Hopkins University

Johns Hopkins University
Johns Hopkins University
Verified Company
Baltimore, United States

3 weeks ago

Mark Lane

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Mark Lane

beBee recruiter
Description

The Academic Affairs Department is seeking an
_Administrative Coordinator_ who will provide administrative support to the department, executive leadership, and faculty members.

This role will coordinate office services and administrative activities, manage, coordinate, and stay informed of all projects.

Reporting to the Manager for Operational Excellence, this position is expected to exercise independent judgment in resolution of administrative problems, initiate and oversee organization and implementation of special projects, and take a proactive approach to solutions and workload.


Specific Duties & Responsibilities

  • Responsible for main Academic Affairs duties_
  • Answering telephone lines, screen callers, document and communicate messages
  • Distribute mail
  • Greet and assist visitors
  • Keep office equipment is maintained
  • Ensure office supplies in stock
  • Sending mail and packages
  • Copying and scanning documents
  • Create, distribute, and provide survey and data reports (utilizing Qualtrics, MS Forms, etc.)
  • Faculty onboarding activities (preparation, office setup, welcoming, etc.)
  • Manages and Coordinates meetings/workshops (including workgroups and committees)_
  • Microsoft Outlook scheduling
  • Zoom link generation
  • Room reservations
  • Set up AV support if needed (through IT)


  • Catering

  • If needed
  • Set up and breakdown of space
  • Provides general administrative support to executive leadership_
  • Scheduling assistance
  • Travel/expense reimbursements processing
  • Meeting preparation needs
  • Researching topics/history
  • Support process for annual reviews for all faculty, including scheduling, opening/closing cases in assigned software system, meeting coordination for reviewers, etc Oversite of CV formatting as assigned._
  • This includes supporting new faculty as they transition to JHSON format.
  • Reviewing CV for faculty going up for promotion or submitting award packets.
  • Continued updating of CV template(s).
S_upports Faculty in Processing_

  • Tuition Remission requests.
  • Travel reimbursement reports (use of SAP-Concur).
  • Cross train and provide support to Sr. Admin Coordinators for_
  • Faculty Assembly.
  • Annual Joint/Adjunct renewal letters.
  • Faculty award packet preparation.
  • Interprofessional Education logistics and events.
Misc. duties as assigned


Knowledge, Skills & Abilities

  • The ideal applicant will,
  • Have excellent written and verbal skills (English).
  • Have a learning mindset.
  • Be open to feedback.
  • Have a critical eye/detail oriented.
  • Seek understanding of work/process.
  • Strive for process improvement.
  • Work as well with a team as they can on their own.
  • Have time management skills.
  • Hold themselves accountable to their work.
  • Offer solutions and problem solve situations.

Physical Environment and Needs

  • Ability to sit/stand for extended periods of time.
  • Ability to lift/push 2030 pounds.
  • Ability to stoop and bend.

Minimum Qualifications

  • High School Diploma or graduation equivalent.
  • Three years related experience.
  • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

  • Two years of college and five years of related experience desired.

Classified Title:
Administrative Coordinator


Role/Level/Range:
ATO 37.5/02/OE


Starting Salary Range:
$ $33.50 HRLY ($50,213 targeted; Commensurate with experience)

Employee group:
Full Time


Schedule:
Monday - Friday 8:30 - 5:00

Exempt Status:
Non-Exempt


Location:
Hybrid/School of Nursing


Department name:
Academic Affairs


Personnel area:
School of Nursing
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