Bilingual Part Time Branch Administrator Assistant - Richmond, United States - Ruppert Companies

Ruppert Companies

Verified Company

Richmond, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Part time

Description

Description

Administrative Assistant

Position Description:

The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment.

The Administrative Assistant operates with direction from the Branch Administrator and may work on projects independently.

Responsibilities

Develop a clear understanding of the philosophies by which the company operates
Answer all phone calls with a smile in the voice and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request.
Files vendor, customer, and personnel documents
Processes all outgoing mail and maintains the postage meter.
Manages incoming mail, properly distributing it to appropriate recipients.
Sends and receives express packages, matching charges with invoices.
Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
Sorts and stores all uniform and office supply deliveries
Welcomes visitors and makes them comfortable while waiting
Administrative assistance as needed.
Work closely with Branch Administrator to provide administrative support to branch and shop operations
Other duties as assigned

Qualifications

Excellent verbal and written communication skills.
Excellent organizational skills and interpersonal skills
Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint)
Ability to meet deadlines; accomplish work in order of priority.
Experience as a receptionist or in an administrative position in a fastpaced office environment. Landscape experience is e a plus.
English, Bilingual Spanish a plus.

WORK ENVIRONMENT
Work takes place in a clean, pleasant, and office setting. Generally, a 40- hour week, but could occasionally require extra hours, including evenings and weekends. Fast-paced and working under pressure is unavoidable.

Position requires frequent (More than 50%) standing, walking, and lifting (Routinely up to 20LB, occasionally up to 50LB) to file, copy, sort, and distribute uniforms, mail, and packages.

What we provide:

Competitive hourly wages
Medical benefits with dental and vision
Flexible Spending Account
401(k) plan
Flexible work/life balance
Familyoriented company culture

General description

Ruppert Landscape is a commercial landscape construction and management company, a family-owned and employee-owned business, headquartered in Montgomery County, MD, with operations in Pennsylvania, Maryland, Virginia, North Carolina, Georgia, Texas, Delaware, and Tennessee.

Our mission is to provide opportunities for our people, take excellent care of our customers, and be good stewards of the environment and our community.

Ruppert Landscape is an Equal Opportunity and E-Verify Employer

Asistente Administrativo (a)

Descripcin del puesto:

El puesto es el primer punto de contacto para clientes y empleados y es responsable de cuidar todos los aspectos de un entorno de oficina profesional.

El /la Asistente Administrativo opera bajo la direccin del administrador de la sucursal y puede trabajar en proyectos de forma independiente.

Responsabilidades

Desarrollar una comprensin clara de las filosofas por las que opera la empresa
Responda todas las llamadas telefnicas con una "sonrisa" en la voz y conecte de manera eficiente a la persona que llama con el contacto solicitado o aconseje el contacto adecuado para la solicitud
Archivar documentos de proveedores, clientes y de personal
Procesa todo el correo saliente y mantiene el medidor de franqueo
Gestiona el correo entrante, distribuyndolo correctamente a los destinatarios apropiados
Enva y recibe paquetes express, asignando cobros con las respectivas facturas
Solicita todos los suministros y uniformes de oficina, comparando precios regularmente y haciendo coincidir los cargos con las facturas.
Clasifica y almacena todas las entregas de suministros de oficina y uniformes
Da la bienvenida a los visitantes y los hace sentir cmodos mientras esperan
Asistencia administrativa segn sea necesario.
Trabajar en estrecha colaboracin con el administrador de la sucursal para brindar apoyo administrativo a las operaciones de sucursales y tiendas
Otras funciones que le sean asignadas

Calificaciones

Excelentes habilidades de comunicacin verbal y escrita
Excelentes habilidades organizativas y habilidades interpersonales
Capacidad para usar PC y paquetes de software ampliamente utilizados (Excel, MS Word, PowerPoint)
Capacidad para cumplir con los plazos; realizar el trabajo en orden de prioridad.
Experiência como recepcionista o en un puesto administrativo en un entorno de oficina acelerado. La experiência del paisaje es una ventaja
Ingls, espaol bilinge un plus.

Ambiente de trabajo
El trabajo se lleva a cabo en un entorno limpio, agradable y de oficina. Por lo general, una s