Fleet Administrative Assistant - Manorville, United States - Kinexion

Kinexion
Kinexion
Verified Company
Manorville, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
The
Fleet Administrative Assistant is responsible for assisting with fleet maintenance.

  • Monday
  • Friday 9:30a 2:30p _

Duties and Responsibilities

  • Prepares all vehicle specification sheets for new vehicle procurement for the entire Kinexion Network.
  • Prepares all vehicle procurement documentation including vehicle bids and pricing comparison against Blue Book Value.
  • Organizes and prepares all invoices for signature by the Chief Logistics Officer from all departments including Maintenance, Fleet and Procurement.
  • Answers telephones, takes messages and forwards to appropriate parties as requested.
  • General office duties such as copying/scanning, filing.
  • Answers inquiries and general information on routine matters within established guidelines.
  • Assists in the generation and preparation of semiannual reports as required by the 5310 Grant Vehicle Program.
  • Ensures that monthly invoices are received and approved.
  • Promotes cooperation between departments.
  • Reviews and maintains copies of reports, contracts and invoices.
  • Makes frequent trips, as needed, to NYS DMV and the appropriate Town Hall to process vehicle registrations and other related documents (including but not limited to handicap identification tags for vehicles).
  • Monitors fleet software programs and data entry (fuel, GPS, vehicle data/maintenance software, etc.).
  • All other duties assigned.

Position Requirements and Qualifications

  • High School Diploma/GED required, Bachelor's degree preferred.
  • Strong organizational and interpersonal skills.
  • Strong computer skills, inclusive of Microsoft Office Suite software programs.
  • NYS Driver's License.

Job Type:
Part-time


Pay:
$20.00 per hour


Benefits:


  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Schedule:

  • Monday
to Friday


Work Location:
In person
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