Administrative Assistant I - Fort Walton Beach - Beast Code

    Beast Code
    Beast Code Fort Walton Beach

    3 days ago

    Description
    Administrative Assistant I
    Who is Beast Code?
    Beast Code was founded in 2014 by a small group of friends with a revolutionary vision to transcend the traditional defense solution paradigm and build better technology that supports the mission. Headquartered in Fort Walton Beach, Florida, today we have evolved into a matrix organization of over 200 Beasts scattered across the United States. We are dedicated to delivering modern and intuitive software solutions that directly enhances the warfighter every day. What sets Beast Code apart is how we partner with our customers. We don't just build for them, we build with them, ensuring every solution meets real world needs. Guided by core values of trust, purpose, and relentless innovation, we're proudly redefining what it means to serve those who serve.
    Administrative Assistant Description
    At Beast Code, the Administrative Assistant I serves as a trusted steward of the headquarters by supporting leaders, safeguarding daily operations, and ensuring the rhythm of the realm remains steady. This role is essential to maintaining order within the lair, welcoming allies and visitors, and keeping schedules, communications, and logistics aligned as the organization grows.
    As a Castle Steward in a house of Beasts, you will operate at the crossroads of people, process, and place. You'll support the Business Administration Department and company leadership by managing operational functions that keep the stronghold running smoothly. From controlling access at the gates to maintaining a headquarters that is always "tour-ready," this role requires professionalism, discretion, and an eye for detail.
    You will act as a first point of contact for visitors and internal teams alike. You'll help coordinate calendars, meetings, travel, and events, ensuring leaders can focus on the mission while you unblock obstacles behind the scenes. When priorities shift or requests arrive unexpectedly, you'll adapt quickly and keep the day moving forward without disruption.
    This role will have a strong focus on supporting Finance staff and Program Managers, particularly with travel coordination and administrative reporting. Travel planning can be unpredictable, and flexibility is key. Some days are orderly, others feel like navigating a council meeting during a dragon sighting. You'll bring structure, accuracy, and follow-through to every task, regardless of complexity.
    As Beast Code prepares to launch a new headquarters, this position will play an important role in helping a growing matrix organization, while maintaining a welcoming environment for both employees and visitors. You'll contribute to creating a dynamic space that reflects the company's values, award-winning culture, and commitment to a people first approach.
    A typical day may include the following:
    • Coordinate travel arrangements (domestic, international, out-of-town conferences) and other travel related administrative duties and reporting.
    • Process expense reports, accurately submit business-related expenses incurred by executives.
    • Provide necessary documentation for re-imbursement and credit card reports.
    • Maintain office supply inventory, and routine organization.
    • Maintain office security by following safety procedures. Controlling access via the reception desk (monitor logbooks, issue visitor badges, welcome visitors and customers).
    • Collaborate with management to complete necessary projects, work independently on prior delegated tasks.
    • Keep the facility in "tour ready" state of cleanliness to include break rooms and kitchen (as needed).
    • Be involved with company events. Keep calendars organized assist with events.
    • Other administrative duties as assigned.
    This job might be for you if you bring:
    • A positive attitude and the desire to grow in an award-winning company culture.
    • Strong verbal and written communication skills; excellent customer service skills.
    • Strong organizational and computer skills. Proficient with Microsoft Suite (Outlook, Teams,Word, Excel, and PowerPoint).
    • Ability to effectively manage time and multitask.
    • Confident using office equipment (printers, fax machines, photocopiers, etc.).
    • High school diploma or GED.
    Bonus Points if you have:
    • Previous administrative related experience and moderate understanding of office procedures and processes.
    • Experience with Slack, Figma, Outlook, Adobe, Teams.
    Pay Bands:
    Administrative Assistant I: $33, $55,600.00
    Administrative Assistant II: $37, $64,500.00
    Administrative Assistant III: $45, $77,500.00
    Administrative Assistant IV: $56, $91,400.00
    Administrative Assistant I
    Works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. Typically requires 0-1 year of general work experience.
    Administrative Assistant II
    Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. Typically requires 1-3 years of related experience.
    Administrative Assistant III
    Works independently within established procedures associated with the specific job function. Has gained proficiency in multiple competencies relevant to the job. Typically requires 3-5 years of related experience.
    Administrative Assistant IV
    Independently performs a wide range of complex duties under general guidance from supervisors. Has gained full proficiency in a broad range of activities related to the job. Typically requires 5-7 years of related experience.
    Other Requirements:
    • Due to the nature of our work, it is mandatory that you are a U.S. Citizen and able to comply with Government regulations.
    • Successfully complete background check and maintain a valid USA driver's license.
    • Beast Code is a drug free work environment using mandatory pre-employment drug testing as per all applicable laws
    Benefits:
    • Medical, Dental, Vision (60% of premium paid by company)
    • HSA / FSA Medical Plans
    • 401K with 6% Company Match
    • Unlimited Time Off
    • Observes all federal holidays including a week off for Christmas
    • Maternity Leave (6 weeks)
    • Paternity Leave (3 Weeks)
    • Professional Development ($1200 annual allowance)
    • Discount Platform
    • Pay Transparency
    • Flexible Work Schedule
    • Hybrid Work

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