Jobs
>
Ellsworth

    Receptionist/Administrative Assistant - Ellsworth, United States - Downeast Community Partners

    Downeast Community Partners
    Downeast Community Partners Ellsworth, United States

    3 weeks ago

    Default job background
    Description

    Job Description

    Job Description

    POSITION SUMMARY:

    The Receptionist/Administrative Assistant will be responsible for providing prompt, courteous service to clients, customers, visitors, and public while on the telephone or in person regarding all services offered by DCP. Will operate a multi-line telephone system. As time permits, may provide Administrative or Financial assistance using programs such as data entry, small projects, email, Word, and Excel.


    ESSENTIAL DUTIES AND RESPONSIBILITIES:


    1. Greets customers, visitors, clients promptly in a friendly, courteous manner and directs them to the appropriate services/programs/resources daily.
    2. Retrieves messages from voicemail, email, fax machine and forwards to the appropriate personnel as often as necessary daily.
    3. Answers incoming calls, determines the purpose of the call and forwards to the appropriate person or voicemail daily.
    4. Reports any complaints, compliments, or safety concerns to appropriate Department Director.
    5. Announces all external persons to the appropriate staff personnel and ensures that the 'visitor' do not go to any office space without the knowledge of the receptionist whenever visitors enter the building.
    6. Ensures all visitors follow current agency protocols regarding being inside buildings including but not limited to signing in on their arrival and signing out at their departure.
    7. Has a good up to date knowledge of all services offered by DCP. Conducts phone calls and in person interactions in accordance with the Whole Family Approach; document details shared by community member and communicate them with appropriate DCP departments.
    8. Mail machine: Collates and distributes incoming mail. Stamp and deliver outgoing mail. Ensures the postage meter is up to date with postage available and operating properly. Delivers mail each evening to the Post Office.
    9. Have knowledge of and be able to assist staff in the use of the main copier located behind the reception area if needed.
    10. Make sure the copier is full of paper, ink, office supplies are ordered when low and contact the copier company when necessary for repairs.
    11. Provide administrative support with duties such as filing, typing, copying, scanning, mailing, set up meetings, scheduling appointments, etc.
    12. Order supplies used by all staff in the building.
    13. Receives BRO 1 & BRO 2 deliveries of supplies and deliveries; notifies recipients of deliveries.
    14. As time permits, may complete applications for recipients for the Christmas and Backpack programs.
    15. Copies and mails the monthly board report for Executive Director.
    16. Handles closing or locking the building 2 front door daily.
    17. Keeps track of keys for a variety of areas.
    18. Keeps the entry and lobby clean.
    19. Ensure the lobby brochures are available and current.

    As time permits, may assist other departments with other clerical duties or special projects as needed.



  • Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionAdministrative Assistant II - Housing Dept. · Full-time position · Pay Range - $ $18.72 per hour · Generous Benefits Package - Health, Dental, Vision, FSA, HRA, STD/LTD, Life Insurance, 403b Retirement w/DCP match · Summary · Coordinates paperwork ...


  • Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionAdministrative Assistant II · Transportation Department · Pay Rate - $18.00 · Full-time w/ generous benefits - Health, dental, vision, STD/LTD, Life insurance, FSA, HRA, Gym/Wellness Reimbursement - Retirement w/generous match · Provides general ...


  • Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionPOSITION SUMMARY: · The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. · ESSENTIAL DUTIES AND RESPONSIBILITIES: · Maintains ac ...


  • Seven Hills Foundation & Affiliates Lincoln, United States

    $21 per hour$1,000 sign-on bonus Provides administrative support and the updating and communication of information in a timely manner to ensure the smooth functioning of the Seven Hills Rhode Island Human Resources Department. Performs a variety of a Administrative Assistant, Adm ...


  • UCP of Maine Bangor, United States Part time

    Apply Job Type Part-time Description Are you a morning person? We have a 6:45a - 11:45p Administrative shift open. · The Administrative Assistant will maintain a presence at front entrance for Evergreen Woods greeting all visitors to the office and assisting/directing them as ap ...


  • Hampton Bar Harbor Bar Harbor, United States

    Job Description · Job DescriptionPosition Overview · We are looking for a skilled Office Associate to manage and maintain administrative processes for our company. Hands-on responsibility for managing the hotel back office functions in a professional and efficient manner. This po ...


  • McHenry County College, IL Bangor, United States

    Work Week · 40 Hours | Flexible schedule to meet department needs to include evenings and weekends. Additional hours beyond schedule may be required. · Position Summary · Responsible for providing advanced confidential administrative support to the Vice President of Academic Affa ...


  • SaVida Health Bangor, ME, United States Full time

    Medical Assistant/Medical Receptionist · Full-time · SaVida Health is a specialty medical practice providing outpatient opiate and alcohol addiction treatment services. SaVida Health's care model includes medical care, counseling, comprehensive toxicology testing, case manageme ...


  • Penobscot Community Health Center Bangor, United States

    Job Description · Job DescriptionAre you a highly-organized individual who thrives in collaboration and making amazing things happen? Are you known for your ability to be 3 steps ahead? PCHC is looking for a Health Center Administrative Assistant to support our Health Information ...


  • Bento Sushi Lincoln, United States

    Job Description · Job DescriptionADMINISTRATIVE ASSISTANT · Join Team Bento and be a part of our group of companies which operates more than 5600 locations globally. With operations across Canada and United States, Bento brings together a dynamic team of people with diverse backg ...


  • Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionPOSITION SUMMARY: · The Energy Services Receptionist will work with clients in households of Hancock and Washington counties to assist them in completing the fuel assistance process. Maine State Housing will oversee this process. The Energy Servic ...

  • Downeast Community Partners

    Controller

    3 weeks ago


    Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionPOSITION SUMMARY: The Controller is responsible for overseeing the day-to-day operations of the Finance department, including the supervision of the Accountant, PR Accounting Technician, the AP Accounting Technician, and the Receptionist/Administr ...

  • ConvenientMD

    Medical Receptionist

    2 weeks ago


    ConvenientMD Ellsworth, United States

    Job Description · Job DescriptionWho We Are · At ConvenientMD, we're on a mission to make good health more convenient for all – working to improve how patients and providers experience healthcare in New England. To support this belief, we're building a team of dedicated professio ...

  • Downeast Community Partners

    Financial Analyst I

    1 week ago


    Downeast Community Partners Ellsworth, United States

    Job Description · Job DescriptionOnly applicants currently eligible to work in the US without the need for an H1B visa need apply. If you live outside of the state, please supply a cover letter with your plans & timing to move to the state. Thank you. · POSITION SUMMARY: The Fina ...


  • Diversified Treatment Alternative Centers Sunbury, United States Full time

    **Schedule: Monday through Friday** · **Hours: 7:30 am · - 3:30 pm** · **Pay: $15-$16 phr** · **We are looking for an Administrative Assistant to perform a variety of personnel-related administrative tasks, supporting our Partial Hospitalization Program in our Sunbury, PA office. ...

  • Bonney Staffing

    Executive Assistant

    3 days ago


    Bonney Staffing Ellsworth, United States

    Compensation: $23 - $26 per hour · Bonney Staffing has partnered with a local company who is seeking a polished professional to come join them Are you looking for an opportunity, where your skills are challenged and you as an employee are supported well? Come apply today · The Ex ...


  • Ross Manor Bangor, United States

    The Ross Manor campus provides three professional levels of care and support for residents including assisted living , skilled rehabilitation and complete nursing care services. Under the ownership of First Atlantic Healthcare, Ross Manor follows in First Atlantic's long standing ...


  • First Atlantic Health Care Bangor, United States

    First Atlantic Health Care · Executive Director/Administrator; Assisted Living · Bangor , · Maine · Apply Now · The Ross Manor campus provides three professional levels of care and support for residents including assisted living , skilled rehabilitation and complete nursing ...


  • First Atlantic Health Care Bangor, United States

    First Atlantic Health Care · Executive Director/Administrator; Assisted Living · Bangor , · Maine · Apply Now · The Ross Manor campus provides three professional levels of care and support for residents including assisted living , skilled rehabilitation and complete nursing ...


  • The Sylvia Ross Home at Ross Manor Bangor, United States

    TheRoss Manor campus provides three professional levels of care and support forresidents including assistedliving , skilledrehabilitation and complete nursing care services. Under the ownership of First AtlanticHealthcare, Ross Manor follows in First Atlantic's long standing repu ...