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    Accounting Supervisor - Minneapolis, United States - University of Minnesota Twin Cities

    University of Minnesota Twin Cities
    University of Minnesota Twin Cities Minneapolis, United States

    3 weeks ago

    Default job background
    Description

    Hiring Salary Range:
    $70,000-$75,000 DOQ

    Priority Application Deadline:
    Friday, May 24, 2024

    The Accounting Supervisor is responsible for ensuring all loans and outside scholarships are correctly managed from receipt to payment or return and reconciliation.

    In addition, this position is responsible for ensuring all return of financial aid processes are completed accurately and in a timely manner.

    The Accounting Supervisor may reconcile various balance sheet accounts as needed. Additionally, this position supervises a staff of two accountants, two student personnel coordinators, and one student.

    The Accounting Supervisor serves as a resource to Fiscal Unit staff, OSF staff, One Stop staff, other University offices, students, parents, and outside agencies (donors/lenders).

    Academic Support Resources supports hybrid and

    flexible working arrangements

    . Work arrangements are determined in coordination with supervisors depending on the nature of the unit and position. The arrangement for this position will be determined upon hire between employee and supervisor.

    Supervision:
    (40%)


    Perform or recommend the following actions with regards to personnel: hire, discipline, assess performance, reward, demote, and discharge for four full-time professional staff and one student worker.

    Determine timing and required training needed.
    Determine workload to ensure timely and efficient processing of office matters.
    Review, develop, and implement policies and procedures/processes.
    Provide technical support through databases, queries, and templates.
    Back up and assist staff in:

    Processing outside loan and scholarship payments.
    Managing and reconciling outside scholarships, private loans, federal loans, state loans, university loans, and student loan receivables.
    Returned bank items and financial aid escheatment.
    Return of funds processes to include the following:

    Title IV federal financial aid for withdrawn students
    State of Minnesota financial aid for reduced credit/withdrawn students
    University of Minnesota financial aid for withdrawn students
    FNW/unofficial withdrawals & required review

    Serve as a resource to answer questions and resolve issues.
    Provide additional coverage to the area as necessary during peak periods of activity.

    Accounting & Budgeting:
    (30%)


    Approve outside scholarship and private loan checks processed via desktop deposit and manage manual disbursement of outside scholarship and private loan funds received via EFT.

    Set up and maintain third party/departmental aid item types for the Office of Student Finance (OSF)
    Review and disburse Americorps payments as needed.
    Reconcile designated accounts and/or balance sheets.
    Assist staff in projecting budgets for Federal Health Profession Loans and University of Minnesota Trust Fund Loans.
    Review projected budgets and recommend projections to management for approval.

    Assist with annual reporting requirements (including AOR-Annual Operating Report for Federal Health Profession Loans, FISAP-Fiscal Operations Report & Application to Participate, etc.) and annual external audit.


    Process Cancellations:
    (15%)

    Financial aid for ineligible students at census.
    Run queries to determine which aid needs to be canceled.
    Manually cancel aid.
    Monitor awards monthly to ensure that they are not posted to ineligible students.

    E-Payment request:
    Determine the timing and type of payment made in order to process requests.
    Cancel e-check payments and inform OSF staff to reverse payment from the student's account.


    Customer Service:
    (10%)


    Respond to inquiries by phone, e-mail, and in-person to departments, students, parents, One Stop staff, OSF staff, system campus staff, and outside donors/lenders.

    Provide expertise to resolve issues/questions presented by One Stop staff, OSF staff, system campus staff, students, and parents.
    Determine the nature of the problem to help resolve it or suggest an appropriate solution.
    Make appropriate referrals.

    Perform Other Tasks as Needed:
    (5%)

    Participate in meetings and training sessions as needed to contribute to the development, maintenance, and improvement of office procedures and function.

    Assist the Director and Associate Director as necessary.

    REQUIRED QUALIFICATIONS:


    BA/BS degree plus five years of relevant full-time work experience, or a combination of education and relevant work experience to total at least nine years.

    Ability to multitask and prioritize work for self and others.

    PREFERRED QUALIFICATIONS:
    3+ years of experience supervising staff.
    Experience with Excel to include pivot tables and v-lookup.
    Experience managing and reconciling financial aid funds (federal, state, institutional, and outside lender/donor).
    Experience reconciling balance sheet accounts and extracting data from PeopleSoft, PeopleSoft query, and Data Warehouse/Reporting Center.
    Experience with Federal Return of Funds and State of Minnesota financial aid calculations for withdrawn students.

    #J-18808-Ljbffr
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