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    Administrative Assistant/Event Coordinator - Dallas, United States - Forefront Living

    Forefront Living
    Forefront Living Dallas, United States

    2 weeks ago

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    Description

    Job Description

    Job DescriptionPosition Description:

    As Administrative Assistant/Event Coordinator you will manage the day-to-day operations as it relates to events scheduled in our Corporate office conference center along activities related to the normal duties of the position of Administrative Assistant.

    The diverse functions of this position also require the ability to juggle competing priorities, initiative, proactive problem-solving and sound decision-making with the goal of achieving clear communication, efficient office operations and procedures, and effective management of multiple projects.

    A high degree of flexibility, discretion and confidentiality are required.

    Essential Duties and Responsibilities:
    Assist in all aspects of office operations with the direction of our Executive Assistant.

    Duties include, but not limited to the following:
    Assist with planning of a wide variety of event types from internal events such as board meetings and retreats, to working with external groups who schedule the use of our conference center
    Support onsite event logistics as required, to include catering and conference center layout
    Coordinate with leadership team and other entities as required
    Ensure office supplies are stocked and keep the supply room neat and organized
    Responsible for the set up/breakdown of meeting rooms in coordination of the building services team
    Greets and directs guests. Notifies the appropriate teammate and escorts the visitor to the appropriate meeting room
    Perform other similar duties as assigned or required by the Executive Assistant or Leadership Team

    Minimum Qualifications:
    Ability to manage many functions and projects concurrently
    Ability to maintain strict confidentiality
    Possess strong interpersonal and communications skills (written and verbal)
    Possess excellent organizational and time management skills
    Have 1-3 years of previous experience in an administrative role
    Be proficient in software tools including Microsoft Office (Word, Excel, Outlook and Power Point)
    Possess attention to detail and accuracy in work
    Professionalism with a customer-service oriented mindset
    Genuine caring for and interest in the care of mature adults, children, people with disabilities and hospice patients
    Excellent oral and written communication skills, interpersonal skills and computer literacy

    $ $22.00 Hourly
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