Pos Coordinator - Sacramento, United States - Sacramento Natural Foods Co Op Inc

Description

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DEPARTMENT Point of Sale


REPORTS TO Category and Point of Sale Manager


FLSA STATUS Non-exempt


ESSENTIAL DUTIES AND RESPONSIBILITIES
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Upholds all Co-op policies, procedures and expectations
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Data Management Functions

• Maintain data accuracy and completeness for information on products, brands, suppliers, categories, sales, and customers within and outside of the product database.
• Prepare the daily system export from the system file and archive all previous exports in all drive locations.
• Respond to all routine point of sale requests from other departments.
• Create department product and pricing reports and product order guides weekly and as requested from operations departments.
• Process sales reports and provide accurate, reconciled fiscal period summaries as needed.
• Run product, velocity, and sales reports from point of sale software and transform the data into easy to digestible formats for operations and admin departments.
• Run reports and maintain accurate data on brands, suppliers, and product attributes for trend and product tracking.
• Verify data and information on reports, purchase orders, and invoices monthly, quarterly, and as requested by Category and Point of Sale Manager, Merchandizing Director, and operations departments.
• Run other reports and data management functions as needed by the Category & POS Manager or as requested by other organizational divisions.

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Point of Sale Duties

• Create new item records for all new products, suppliers, and brands carried by the organization.
• Assign new PLUs for new Non-UPC items using appropriate reference ranges and communicate those to appropriate departments.
• Set up new Type2 UPC code items in back office as needed and program service scale software with the corresponding operator PLUs.
• Consolidate all promotions submissions checking for accuracy and completeness before processing within the database, producing promotional signage, and communicating promotional information to appropriate departments as needed.
• Produce store signage twice daily and as requested by other departments.
• Retrieve and process product changes from all incoming vendor product change reports.
• Prepare cost change spreadsheets for importing into point of sale software on appropriate cost change date. Prepare and distribute updated signage and price change spreadsheets for departments.
• Retrieve and process discontinued product or packsize changes from UNFI and other vendors and update products accordingly in the database.
• Audit product data accuracy and engage in best practices when maintaining product data to ensure smooth and accurate perpetual inventory operations.
• Maintain product attributes, images, and information accurately for ecommerce needs.
• Train as needed for all POS functions including promotional programs program.
• Report technical problems to the Category & POS Manager and IT divisions as needed.
• Document internal data procedures as may be needed.

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Other Duties

• Maintain a high degree of confidentiality.
• Assist in inventory counts, preparation, and processing as needed.
• Provide prompt and accurate administrative assistance to the department.
• Maintain department files, records, and electronic databases.
• Participate in special projects and staff training as assigned.
• Ensure product data is processed thoroughly and accurately.
• Maintain and produce accurate signage.
• Attend meetings and events as requested.
• Demonstrate support for the cooperative values and principles daily.
• Compile information and contributes to reports as needed.
• Perform other duties and work in other departments as assigned.

ESSENTIAL QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Language Ability

• Comprehend complex instructions, correspondence and memos.
• Communicate effectively in oral or written form to staff.
• Effectively present information in onetoone and small group situations to customers and other employees.
• Produce clear and understandable written procedures for standard tasks.

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Math Ability

• Add and subtract two digit numbers and be able to calculate percentages.
• Perform these operations using units of U.S. currency and weight measurement, volume and distance.
• Calculate and understand unit cost, retail prices, gross margins, proportions, and percentages.
• Convert between units of measurement.

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Reasoning Ability

• Deal with simple or complex problems in a variety of simple or complex situations and circumstances.

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Computer Skills

• Intermediate or better proficiency in Microsoft Excel.
• Accurate typing ability of 30 words per minute.

- ** Previous Experience and Edu