Jobs

    Special Events Associate - St Petersburg, United States - The James Museum of Western & Wildlife Art

    The James Museum of Western & Wildlife Art
    The James Museum of Western & Wildlife Art St Petersburg, United States

    3 weeks ago

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    Description
    Job Description

    Job Description


    PRIMARY FUNCTION

    Reporting to the Deputy Director for Finance & Operations, the Special Events Associate actively promotes The James Museum as a desired venue for a variety of rental events.

    This staff member works with the events team and clients to schedule, organize and execute events at the museum.

    The Special Events Associate works with the Special Events Manager to meet revenue targets, control costs and provide an enjoyable experience for all rental event clients.

    DUTIES & RESPONSIBILITIES
    Communicates directly with clients providing high quality customer service and attention to detail
    In collaboration with the Special Events Manager, drafts layouts and logistic sheets
    Closely monitors and updates special events calendar to avoid scheduling conflicts
    Acts as events team representative during assigned events and enforces all operational policies and procedures
    Maintains and follows rental events policies and procedures, and suggests revisions as needed
    Provides comprehensive follow up with chosen caterer to ensure staff and physical spaces are prepared for each event, and that kitchen facilities are appropriately maintained
    Leads sales tours of event spaces as needed
    Works collaboratively with all museum departments
    Responsible for resolving problems to ensure smooth implementation for each event under the guidance of the Special Events Manager
    Reviews planned events with museum team on a weekly basis, helping to maintain and complete logistic sheets
    Maintains files and electronic records according to museum process
    Reconciles all financial documents for each event to ensure correct fees have been applied and collected
    Responsible for museum's inventory of FF&E related to special events; works with Facilities team to maintain and replace inventory as needed
    Other duties as assigned
    SKILLS & ABILITIES
    Ability to understand and meet the expectations of corporate clients, high-end donors, and individuals from a variety of backgrounds
    Exceptionally detail-oriented
    Excellent communication skills; must be able to work collaboratively with museum staff
    Solid computer skills. Advanced knowledge of Microsoft Platform preferred.
    Ability and willingness to work with electronic project management tools and software
    Ability to work collegially and as part of a team
    Flexible with a positive attitude and passion for knowledge
    Exceptional verbal and written communication and outstanding interpersonal skills
    Demonstrates a professional demeanor and appearance
    Must be able to stand and move around public areas of the museum for extended periods of time
    Museum or cultural institution experience is a plus

    EDUCATION & TRAINING
    High School Diploma
    College courses preferred

    SCHEDULE
    This is a part-time, hourly position estimated to work 25 hours per week. The Museum is open 7 days a week with extended hours on Tuesdays and many evening and weekend events. This position must have ability to work a flexible schedule, including weekends, holidays, and evenings.


    ABOUT THE MUSEUM
    :


    The James Museum of Western & Wildlife Art opened in 2018 to house and share the collections of Tom and Mary James.

    The museum is an architectural landmark, taking inspiration from the mesas and canyons of the Southwestern United States.

    More than 400 works of art including sculpture, paintings, and jewelry are on view in the museum's 26,000 square feet of galleries.

    The museum engages the community through programs and educational opportunities that bring our history to life and amplify voices that are not often at the forefront of mainstream Western art.

    The James Museum is located in the heart of downtown St. Petersburg, a community with a thriving arts scene, on Florida's Gulf Coast.

    #J-18808-Ljbffr
  • The James Museum of Western & Wildlife Art

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    PRIMARY FUNCTION · Reporting to the Deputy Director for Finance & Operations, the Special Events Associate actively promotes The James Museum as a desired venue for a variety of rental events. This staff member works with the events team and clients to schedule, organize and exe ...

  • The James Museum of Western & Wildlife Art

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