Athletic Department Secretary - Oswego, United States - Oswego Community Unit School District 308

Oswego Community Unit School District 308

Verified Company

Oswego, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

_Athletic Department Secretary (OH) 24/25 SY_

JobID: 13986

Date Posted:

4/9/2024
Location:
Oswego High School

COMPENSATION:
$20.68/hour plus benefits. *Please note that the hourly rate of pay is inclusive of the mandatory 4.5% retirement contribution to the Illinois Municipal Retirement Fund (IMRF).
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UNION MEMBERSHIP: This position is represented by the Oswego Support Professionals Association (OESPA).

HOURS: 7:00 A.M. - 3:30 P.M.

QUALIFICATIONS:

Minimum of two years of successful experience in a related secretarial or office position.
Proficient in the use of Microsoft Office software, especially Excel

Excel skills include:
- a. Demonstrable ability to type with a high level of accuracy and reasonable speed
- b. Creating spreadsheets
- c. Modifying existing spreadsheets (adding and sizing columns, formatting headings and cells, sorting and filtering data, adding sheets to workbook)
- d. Creating a Mail Merge and Creating charts
- e. Performing minor calculations using Auto-sum

Excellent manual and digital organizational and filing skills, and the ability to use electronic equipment for word processing, data management, information retrieval, visual presentations, and telecommunications for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements
Efficient, highly organized with demonstrated ability to prioritize and multitask within a fastpaced environment, while under stringent deadlines
Demonstrated ability to communicate effectively, both orally and in writing, using proper grammar and vocabulary.
Appropriate telephone etiquette.
Excellent interpersonal skills to relate well with students, staff, administration, parents, and the community, including difficult and emotional situations.

PERFORMANCE RESPONSIBILITIES:

Coordinate assigned projects and/or activities (ie: proper distribution of materials to a variety of departments, arrangements for conferences, meetings, travel requirements testing, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
Foster and maintain a positive and effective working relationship with teachers, administrators, support staff, District staff and the community for the purpose of adhering to policies, regulations and administrative procedures.
Maintain professional confidentiality in all areas of responsibility for the purpose of adhering to the policies, regulations and administrative procedures.
Prepare a variety of correspondence, reports and other materials (ie: letters, memorandums, charts, periodic reports, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information.
Manage phone calls, screen and direct to appropriate person, answer inquiries, follow through on requests, solve nonroutine problems, schedule appointments, maintain calendars and filing system
Maintains building/department inventory levels.
Attend department and/or inservice meetings as needed for the purpose of conveying and/or gathering information required to perform functions.
Research assigned topics (ie: current practices, policies, education codes, etc.) for the purpose of providing information for addressing building operations.
Perform other duties as assigned by Principal, Assistant Principal, or Athletic Director.