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    Operations Coordinator - Chicago, United States - Northwestern Medicine

    Northwestern Medicine
    Northwestern Medicine Chicago, United States

    4 weeks ago

    Default job background
    Full time
    Description
    Benefits

    * $10,000 Tuition Reimbursement per year ($5,700 part-time)
    * $10,000 Student Loan Repayment ($5,000 part-time)
    * $1,000 Professional Development per year ($500 part-time)
    * $250 Wellbeing Fund per year($125 for part-time)

    • Matching 401(k)
    • Excellent medical, dental and vision coverage
    • Life insurance
    • Annual Employee Salary Increase and Incentive Bonus
    • Paid time off and Holiday pay

    Pay Starting at:
    $25.83+ per hour based on experience


    Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care.

    Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

    We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

    Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.


    • Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
    • Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.
    From discovery to delivery, come help us shape the future of medicine.

    Description


    The Physician Operations Coordinator reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.


    Responsibilities:

    • Supervise and direct the offices front-line clinical and clerical staff.
    • Participate in interviewing, hiring, training, progressive discipline, dismissals, and performance appraisals.
    • Oversee and direct day to day office operations within budget guidelines.
    • Manage providers' schedules with templates and optimize patient care hours to enhance productivity.
    • Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, and staff productivity.
    • Conduct timely and accurate cash management duties, including overseeing the collection of co-pays and patient balances, in-house cash balances, and bank deposits.
    • Ensure that service excellence is delivered and perform service recovery whenever necessary.
    • Manage office and medical surgical supplies within budget.
    • Ensure accuracy of all data collection and data entry by site staff through training and compliance monitoring and facilitate and oversee flow of information to and from central administrative offices.
    • Conduct office staff meetings on a regular basis.
    • Attend and actively participate in manager/supervisor meetings.
    • Ensure that patient dignity and confidentiality are maintained at all times.

    Additional Functions:

    • Review and approve automated time reports for accuracy.
    • Develop tools to support staff and enhance efficiency.
    • Provide input into staff performance reviews. May participate with manager in conducting staff performance reviews.
    • Provide one to one coaching and mentoring.
    • Plan, execute and resolve all routine technical needs of the practice (phone, copiers, fax machines, PCs, etc).
    • Monitor daily transaction activity to ensure compliance with procedures.
    • Resolve complex or critical situations involving patients, staff and customers: consults with manager for guidance as needed (e.g., complaints, discipline, etc.).
    • Schedule staff and allocate resources across hours of operation to maximize patient access and satisfaction, provider productivity and efficiency, staff productivity, cost-savings, and operational efficiencies.
    • Develop and implement policies and procedures as needed to support the practice.
    • Complete other duties as assigned.
    EOE including Disabled and Veterans.

    Qualifications


    Required:

    • Bachelors degree or equivalent work experience.
    • Minimum of three years work experience in a medical or related business.
    • Comprehension of insurance plans including HMO, PPO, POS, commercial, Medicare, Medicaid.
    • Solid understanding of patient flow in a medical office.
    • Leadership experience.
    • Working knowledge of medical software, Word and Excel.
    • Experience managing daily cash activity and reconciling income reports with daily payments.

    Desired:

    • Knowledge of CPT and ICD-9 coding.
    • Supervisory experience.
    Equal Opportunity


    Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

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