Executive Assistant - Vienna, United States - Fiore Montessori School

Description

Fiore Montessori School is seeking an energetic, organized and dedicated _
Executive Assistant_
to support our growing multi-campus program. This role reports to the Head of School and could lead into a Business Manager position.
- kind, respectful and professional demeanor
- excellent written and verbal communication
- strong capacity to negotiate
- goal-oriented with ability to self-manage, multi-task and problem-solve
- detail-oriented and focused on task completion
- some experience in bookkeeping or account with strong aptitude for working with numbers, organizing information, pursuing answers, and recognizing discrepancies;
- proficient in calendar management, meeting coordination,
- experience with spreadsheets, shared documents/folders, shared Drives
- willingness to troubleshoot small office machines including small business network and printer/copier issues
- flexible to revise plans or direction as needed
- able to maintain professional boundaries and confidentiality
- driver's license required


Responsibilities include:

• Supporting Head of School with various administrative functions:
• maintaining paper and electronic files, processing invoices, tracking tuition receivables, attending to budget

- negotiating contracts with vendors
- staff point of contact for HR; maintain paperwork and documentation requirements
- coordinating with other staff members, professional colleagues, and local entities.
- schedule meetings for Head of School, keep track of appointments and assist with daily organization

• Assisting the administrative team with various school responsibilities as requested.

Pay:
$40, $60,000.00 per year


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (preferred)

Work Location:
In person