Administrative Assistant - Washington - Lewis Search Group

    Lewis Search Group
    Lewis Search Group Washington

    6 days ago

    $38,000 - $65,000 (USD) per year *
    Description

    Position Summary:
    Administrative Assistant


    Administrative Assistant will be required to perform both document production and administrative support to partners and associates in varied practices within the Firm.


    Reporting Structure:
    The administrative assistants report directly to the Secretarial and Word Processing Manager.


    Principal Duties and Responsibilities:

    • Protect firm and client confidentiality
    • Heavy maintenance of Outlook Contacts and Calendar
    • Ability to schedule Microsoft Teams conference calls and meetings internally and externally
    • Telephone support to paired attorneys
    • Proactive monitoring and response to senior partner's incoming mail both electronic and physical
    • Attorney time entry (3E Workspace)
    • Client onboarding (InTapp new matter memos/engagement letter templates)
    • Client billing (3E Cosine Proforma)
    • Processing of expense reports and invoices through Chrome River
    • Travel arrangements both domestic and international
    • Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.)

    Position Specific Skills and Requirements:

    • Solid organizational skills and electronic record-keeping (iManage Work)
    • Strong proofreading skills with attention to detail
    • Superior soft skills
    • Effective written and verbal communication
    • Adaptability and flexibility (accommodate the changing needs of the Firm)
    • Ability to work well under pressure and meet deadlines in a timely fashion
    • Strength in problem solving
    • Strong work ethic
    • Positive attitude and team player

    Education and General Requirements:

    • Bachelor's degree, preferred
    • Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
    • DeskSite document management, a plus
    • Preferred experience, 3-5 years
    Hybrid job.
    * This salary range is an estimation made by beBee
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