12 Month Administrative Assistant - Downingtown, United States - Downingtown Area School District

Downingtown Area School District

Verified Company

Downingtown, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

JobID: 5124

Position Type:

Support/Administrative Assistant
Date Posted:

4/10/2024
Location:

Downingtown HS East
Date Available:

07/01/2024
Closing Date:
05/17/2024

Position: 12-month Administrative Assistant

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Locations: Downingtown High School East
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Pay Rate: $21.10 per hour
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Schedule: 7 hours per day, 5 days per week, 260 days per year (12-months)

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Benefit Eligible: Yes

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Effective Date: July 1, 202

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you Downingtown Area School District is excited to announce an opening for a
12month administrative assistant at Downingtown High School East.

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education.

As a diverse district, we continually seek ways to strengthen our educational environment.

We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives.

Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment.

If you want to be part of our "Downingtown Proud" team - please apply Help us with our mission to educate all students to meet the rigorous challenges of a global society.

At the Downingtown Area School District we value our employees.

We seek to hire new staff who:

Communicate openly to build relationships and trust
Partner with team members to see the TEAM succeed
Demonstrate a growth mindset and seek ongoing opportunities for growth
Embrace and support a safe and inclusive environment
Eagerly and enthusiastically support student learning
Strive to be kind and reflective
Focus on the solution and put people first
Lead by example

Job Summary:
Provides administrative support, as the Principal's liaison, to ensure the smooth and efficient operation of the entire school in delivering instructional, athletic, and recreational services to the student body and to the public

Qualifications:

_To successfully perform this position, a person must be able to perform each primary duty satisfactorily._

High school diploma with demonstrated administrative assistant experience in word processing, bookkeeping, and record keeping systems required. Completion of course work in accounting preferred
Effective interpersonal skills with the ability to diplomatically interface with students, parents, coaches, officials, teachers, administrative staff, and external contacts required
Proficiency in the use of the personal computer, calculator, and other office equipment, plus organizational and communication skills required
Proficiency in the use of technology for individual and system management, communication, and research
Ability to handle multiple projects and tasks simultaneously
Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements

Duties & Responsibilities:
_(Abbreviated - Please review the attached Job Description for more details on this specific opportunity)_

Answers incoming calls and screens calls when necessary; records accurate telephone messages
Sets up appointments and meetings; reschedules or cancels appointments when necessary
Greets visitors and responds to inquiries
Processes daily mail, which includes open, date stamp, sort, and distribute
Takes and transcribes minutes at various school meetings, which are chaired by the principal, including Principal's Advisory Council and faculty meetings
Processes 9th grade detention
Composes, types, proofreads, prints, and processes various types of correspondence, reports, agendas, and communications
Duplicates, collates, distributes, and files materials relevant to the school administration
Collects, prepares, disseminates, and/or maintain records of all payroll reports, checks, and files relevant to school administration from other sources within the building
Processes and manages purchase orders. Orders school supplies using current software program
Provides administrative support preparing and coordinating the annual commencement and all academic awards programs
Coordinates the ordering, distributing, and collecting of monies, etc., for the caps and gowns for graduation for both the staff and students
Updates supplemental log and maintains mentor sheets for teachers
Maintains records of personal days and vacation days for all staff
Initiates and/or coordinates other schoolrelated services and programs
Works with principal and building leaders on school budget; maintains and reconciles budget accounts
Supervises student activities accounts, faculty account, petty cash, office box, etc., including cash disbursements and deposits. Maintains and reconciles P-Card account and prepares statement for the business office
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