Accounting Assistant - Dauphin County, PA, United States - Commonwealth of PA

Commonwealth of PA

Verified Company

Dauphin County, PA, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

THE POSITION:

Are you a motivated professional with great organizational skills? The Department of State, Fiscal Management Division is seeking an Accounting Assistant to join our talented team of fiscal professionals.

This position gives you the opportunity to process approved invoices for payment. This includes tracking of invoices, researching issues, and corresponding with internal and external customers to ensure timely payments. Bring your skill set to our department and take your career to the next level.

DESCRIPTION OF WORK:

The Accounting Assistant position is responsible for processing Department of State invoices approved for payment in the Commonwealth accounting system or Commonwealth Purchasing Card transactions including allocations, in accordance with bureau policies and procedures.

You will prepare and maintain various tracking logs to record fiscal activities such as the receipt of paper and electronic invoices, advancement account checks, annual membership lists, and Real Estate Recovery Fund payments by fiscal year.

You will have the opportunity to research issues with invoices and vendors to determine appropriate corrective action.

Other duties include processing funds commitments and purchase order changes as needed, tracking invoices to ensure timely processing and payment, and recording payment information on electronic files.

Additional details regarding the duties of this position may be found in the position description.

Work Schedule and Additional Information:

Fulltime employment.
Work hours are 7:30 am to 4:00 pm, Monday
Friday, with 60minute lunch.

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Telework:You may have the opportunity to work from home (telework) part-time, after completion of a month-long training period on-site at the headquarters office in Harrisburg. After the initial on-site training, you will be required to come into the office once a week and as needed for ongoing projects. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY:

QUALIFICATIONS

Minimum Experience and Training Requirements:

Two years of experience performing bookkeeping or clerical accounting work;
or:
An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.

Additional Requirements:

You must adhere to the values and ethics of the Department of State.
You must demonstrate professionalism and discretion in your work.
You must possess solid written and verbal communication skills.
You must show initiative and problemsolving skills.
You must be able to perform essential job functions.

How to Apply:

Veterans:

Telecommunications Relay Service (TRS):

711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

Learn more about our Total Rewards by watching this short video

Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there's more to life than just work Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S.

holidays, as well as flexible work schedules and work-from-home opportunities.

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good.

As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little "extras" that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.