- Accurately process semi-monthly payroll while ensuring compliance with federal, state, and local payroll, wage and hour laws and best practices. Prepare relevant payroll reports for management.
- Process all changes to the ADP database and ensure departmental allocations and ADP import is accurate.
- Calculate and process various intermittent pays and payroll deductions.
- Review employee contributions and deductions for accuracy and consistency with employee election of benefits.
- Maintain accurate employee payroll records including tax withholding forms, payroll deductions, changes in employee status and other payroll information.
- Maintain employee data integrity and ensure confidentiality and security of data.
- Ensure the accuracy of proper accrual and recording of employee attendance and time off.
- Review periodic employer federal and state tax returns and ensure payroll tax deposits are timely and accurate.
- Issue W-2's and filing of the federal and state reports that are associated with employer's payroll taxes.
- Calculated fiscal year-end accruals and adjustments to payroll.
- Participate in and prepare reports and reconciliations for the annual year-end financial audit, IRS 990, and 403b and Workers Compensation audits.
- Work directly with the Human Resources team on employee on-boarding and off-boarding as it relates to payroll and benefits. Identify and resolve discrepancies in payroll and employee data.
- Proactive in suggesting improvements to payroll processes. Stay informed about changes in labor laws and adjust payroll and benefits practices accordingly.
- Provide support to employees for utilizing ADP self-service.
- Develop the schedules, calendars, and communications for Payroll.
- Other duties and special projects as required.
- Assist the CFO with all general administrative business related functions including, but not limited to, review of contracts, agreements, insurance, policies, mail, schedules, general banking, etc
- Compiling and entry of data for various industry and organizational surveys and reports
- Back-up for accounts payable and accounts receivable, if needed
- Generate and distribute budget reports to various departments
- Basic general accounting assistance to the accounting team
- Bank reconciliation and other account reconciliations and audit schedules
- Minimum of 5 years' experience processing payroll for at least 200 employees using ADP Workforce Now and Time and Attendance required.
- Accounting or bookkeeping experience
- Working knowledge of wage and hours laws, both federal and in the state of New Jersey
- Clear understanding of retirement and deferred compensation plans including 403b, 457b and 457f and related wage and contribution limits.
- Strong analytical ability, organizational skills, and attention to detail
- Skilled in using excel and google sheets.
- Excellent oral and written communication skills in English; bilingual is a plus.
- Ability to work both as part of our team as well as independently and to prioritize assignments and workload.
- A solid work ethic is expected.
- Preferred start date May1st for transitional training
- This position is on-site.
- Must be able to sit and stand for extended periods of time.
- Must be able to move easily around an office, accessing materials and assisting employees as needed.
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Business Office Asst and Payroll Coordinator - Englewood, United States - Dwight Englewood School
Description
Job Description
Job DescriptionDwight-Englewood School, the largest independent school in Bergen County, NJ, and a growing, vibrant, and diverse learning community in the New York City metro area, is seeking a full time Business Office Assistant and Payroll Coordinator. The position is primarily responsible for end-to-end administration of all payroll-related functions, management of payroll data, compliance, reporting and reconciliation. This position is an integral part of the Business Office Team assisting the CFO with daily business administration. The position is supervised by the Controller and works closely with the Accountant and Human Resources.
Responsibilities:
Candidate Qualifications:
Physical Requirements
Dwight-Englewood School is an equal opportunity employer and does not discriminate on the basis of sex, ethnicity, age, national origin, religion, genetic information, marital status, sexual orientation, gender identity, pregnancy or military veteran status. The diversity of our student body supports our commitment to employ a diverse faculty and staff. Educators from all backgrounds who bring knowledge and expertise in equity, diversity and multicultural education are especially encouraged to apply.
