Administrative Secretary - National City, United States - City of National City, CA

City of National City, CA
City of National City, CA
Verified Company
National City, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Description:

This recruitment is being conducted to fill one (1) vacancy in the Library.

The eligibility list may be valid for one (1) year, and may also be used to fill future vacancies in other City departments.


THE CITY:

-
THE POSITION:


ALTERNATIVE WORK SCHEDULE:


  • City employees work a 4/10 workweek, Monday through Thursday, 7 am to 6 pm. City offices are closed on Fridays.

Key Responsibilities:

The following duties and responsibilities are representative of those typically performed by positions assigned to this classification. Any single position may not perform all of these duties and/or may perform similar related tasks not listed here.

  • Types correspondence, forms, reports, requisitions, and other related materials from rough draft, marginal notes, machine recordings, or oral instructions.
  • Takes and transcribes minutes of conferences and meetings.
  • Maintains calendars and schedules and coordinates meetings.
  • Performs routine administrative duties such as scheduling, timekeeping, and personnel and budgetary details.
  • Composes routine letters.
  • Maintains confidential files, records, and logs.
  • Screens visitors and telephone calls by furnishing information requested or by referring to appropriate source.
  • Operates word processing equipment to store and retrieve information and to prepare correspondence and reports.
  • Provides routine information to the public and other governmental officials and agencies.
  • Acts as intermediary on assigned matters with the staff of City departments.
  • Reviews materials submitted to determine that all relevant data, signatures, and other required details are included.
  • Supervises, trains, and evaluates subordinate clerical personnel.
  • Performs other related duties as assigned.

Minimum Qualifications:


  • Graduation from high school, including or supplemented by courses in office practices, typing, and stenography;
    and:
  • Three (3) years of progressively responsible clerical and secretarial experience involving frequent public contact.

Knowledge and Skills in:

Modern office practices, procedures, and terminology; letter and report writing; statistical recordkeeping methods, correct English usage, spelling, and punctuation; operations of assigned department; basic functions and organization of municipal government.


Ability to:

Communicate effectively; utilize word processing equipment efficiently; type at a net rate of 55 words per minute from clear, legible copy; operate transcription machine as may be required; employ independent judgment and make sound decisions in accordance with established procedures; work independently; supervise and train clerical personnel; establish and maintain effective working relations with all levels of staff, elected officials, and the general public.


Examination Process:


TENTATIVE TESTING SCHEDULE

ORAL EXAM:
July 8, 2024


The City National City is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status or disability.


Alternative Work Schedule

City employees work a 4/10 workweek, Monday through Thursday 7am to 6 pm. City offices are closed on Fridays. For Police, Fire, and Nutrition employees, work schedule may differ.

For benefit information, please click on the Memorandum of Understanding for the Municipal Employees' Association:Miscellaneous Employees'
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