Financial Controller - Houston, United States - GlobaLogix

GlobaLogix Houston, United States

2 weeks ago

Description

GlobaLogix, Inc. serves mid-market Energy and Utility clients by delivering engineering, design, and installation of industrial control systems safely, on time, and on budget. We have deep industry knowledge and experience to provide complete solutions. We deliver quality industrial control systems so our clients can focus on their business.

Scope of Role
The Controller is responsible for carrying out accounting duties in an accurate and timely manner.

This role will provide support and guidance across the business including the Finance, Professional Services, Field Services, and Human Resource departments.

The Controller ensures that business risk and compliance is managed withing corporate guidelines and that financial transactions are processed in our accounting systems timely and accurately, enabling the business to meet reporting and processing timetables.

Functional Outcomes
General Ledger & Accounting

Month-end close and production and analysis of monthly financial accounts
Developing and improving accounting systems
Ad-hoc reporting and analysis to support business decision making
Ensuring effective financial control of company assets
Ensure GLX is compliant with all Taxation matters, including Sales Tax and Franchise Tax
Ensure GL mapping is accurate across all systems (ERP, Payroll, Expense, etc.)

Financial Reporting & Forecasts

Financial project reporting support for GLX
Developing the Annual Plan
Establishing and tracking departmental budgets
Monitor and report on all project financial milestones
Monitor and report on all project PO's vs actuals and budget

Sales & COGS Reconciliations

Margin Analysis
Monitor and review the accuracy of all new item costs prepared by Purchasing
Regularly check Accounting System for incorrect costs
Ensure that users of cost information understand how costs are generated and are aware of any limitations that may affect decisions they make based on these costs.
Monitor and review all inventory adjustments monthly

Audit Preparation

Liaise with the auditors at both interim and final audits.
Prepare necessary schedules and run the required reports.
Ensure all reconciliations are up-to-date and complete in all respects Payroll

Payroll

Manage Payroll processing
Manage all GLX incentive plans
Reconcile all deductions
Validate all changes

Systems

Maintain, Implement, Improve:
o ERP ex. QuickBooks
o Payroll mapping to ERP ex. Paycom
o Expense Management System ex. Nexonia

Participate in accounting system enhancement projects
Create, maintain and automate various reports as required
Resolve and assist team members with problems incurred within the Accounting Systems
Aid contractors and staff for general IT matters

Cash Management and Funding

Update cash reconciliation spread sheet based on the daily bank statements
Liaise with CFO for AP and Payroll matters

Other Projects

Assist other Team Members with guidance and advanced problem solving.
Help upgrade and improve the department's work procedures and accounting process

Team Member Responsibilities

In consultation with your manager

o Establish the most appropriate work and project related goals for you personally
o Ensure that these goals can be related to the team plan and your own developmental needs
o Break these goals down into specific, measurable, and achievable objectives for yourself
o Demonstrate a habit of making plans, taking action and learning from those plans and actions
o Work with your Manager to annually produce your Personal Development Plan and review this regularly throughout the year

Person Specifications
Planning

Plans approach and systematically implements process
On a daily basis ensures priorities are clearly in line with the overall plan
Prepares in advance and produces schedules which ensure the maximum use of time
Follows through to ensure things are completed

Interpersonal Skills

Establish yourself as a leader within the Finance Department
Demonstrate GlobaLogix Core Values
Able to establish and maintain rapport with individuals and team
Adaptable and receptive to new ideas
Willing and able to adjust to changing demands and circumstances
Remains calm, objective and in control in stressful situations
Maintains a stable performance under pressure
Accepts criticism without becoming over defensive

Problem Solving

Articulates the question or problem statement so others can take action, and uses past experience to solve problems
Searches for relevant information, questioning people about problems
Investigates issues to establish the cause, using observation and structured techniques
Presents a range of solutions and evaluates alternatives
Takes time out to think about problems and possible solutions and is open to suggestions from others for new ways of doing and looking at things

Communicating

Uses communication approaches that are effective, appropriate and influence others
Displays excellent listening skills with staff, customers and others

Gathers Facts

Clarifies (internal and external) customers' objectives, ensuring that any action is based on a thorough understanding of their needs
Gathers relevant information to assist in the development of customers' businesses
Is aware of how information may be useful to other people within GlobaLogix and takes time to feed it back
Seeks clarification where things are not clear
Uses networks to gather information

Written Communication

Thinks about the audience and what information is needed
Conveys a clear message through the accurate use of grammar and spelling
Maintains accurate records of issues and progress
Uses templates and other resources
Methodically lays out all the steps and information required

Self-Development

Demonstrates ability to be self-directed and motivated
Takes responsibility for own development
Actively pursues learning and career development opportunities
Seeks out and acts upon feedback on one's own performance

Reporting Relationships

The Controller will report directly to the Chief Financial Officer

Occupational Safety and Health
All staff has an obligation to follow GlobaLogix policy and procedures

You are required to:

Ensure you know evacuation procedures and the whereabouts of fire exits and fire extinguishers,
Know who is your first aider and fire-warden in your area,
Use Company supplied protective equipment/clothing where necessary,
Immediately report circumstances you consider may present a hazard to yourself or others, and
Report any accident whether minor/major.

Specific Expertise

Minimum 10 years related work experience
Bachelor's degree in accounting or finance
CPA certification
Proficiency with Microsoft Windows, Outlook, Word, Excel, and Access

Preferred Qualifications

Excellent written and verbal communication skills
Ability to work well under pressure and maintain high standards of work output
Methodical and well-organized work habit with a high level of accuracy and close attention to detail
Ability to work independently and show initiative and motivation as well as being a team player
Ability to plan and allocate workload to achieve reporting and processing timetables
Ability to learn and adapt to changing environment with relative ease

Confidentiality of Information

During and after your period of employment you have an obligation not to disclose GlobaLogix technological or business information to any persons or organizations if it is not directly relevant to the tasks you are performing for GlobaLogix.

If you are ever in doubt about any confidentiality issue, first get permission from your manager before you act.

You are also obliged to not use or allow the use of GlobaLogix proprietary information in original or adapted form for work in a field that competes with or prejudices the interests of GlobaLogix.

GlobaLogix retains the rights to the intellectual property that you develop.

Non-Limitation Clause
This job description is not intended to be a complete or limiting description of the functions that the employee may be requested to undertake

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