Parish Secretary - Perrine, United States - Christ the King Catholic Parish

Description

• Develop a sense of hospitality and professionalism with an opendoor mannerism.
• Provide callers answers to basic questions on operations, office locations and schedules, or document their concerns for escalation to the appropriate party.
• Grant access to visitors through any locked entry door and ensure that they come to the front desk to state the intention of their visit.
• Exercise good judgment in granting access and contact supervisor or authorities as needed.
• Learn and remain up to date on employee handbook and Archdiocese of Miami HR policies and procedures to be able to answer questions from other employees in areas of time and attendance.
• Liaise with ADOM Office of Human Resources.
• Serve as custodian of the record for employee personnel folders, maintaining strictest confidentiality in accordance with Archdiocesan HR policies and procedures and applicable laws regarding security. Audit and update records as needed.
• Accounts Payable support:
• Maintain Accounts Payable filing system.
• Prepare Priest Stipend schedules each month, corresponding with weekly Mass Schedules. Submit to Bookkeeper for payment.
• Maintain credit card and petty cash receipts folders.
• Accounts Receivable support:
• Post offertory deposits in ACS People Suite.
• Help coordinate agenda and structure of, and attend, some parish meetings, such as pastoral council and finance council.
• Other duties as assigned.

• High School Diploma or GED and five years' administrative experience in a customerservice environment; college or business school education and two years' experience in a customerservice environment preferred.
• Ability to maintain confidentiality and discretion.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Skilled at building and maintaining good, collaborative relationships and working through conflicts.
• Good time management skills, including ability to manage several projects at the same time with accuracy.
• Fluent oral and written English and Spanish skills, including clear speaking voice, required.
• Proficiency in MS Word, Outlook, Excel, and MS Publisher; PowerPoint a plus.
• Supportive of the mission and tenets of the Roman Catholic Church.
• Knowledge of basic tenets of Catholic Church and parish structures; experience in a Roman Catholic environment strongly preferred.
• Must have a professional demeanor.

• 401(k)
• 401(k)

• Monday to Friday

• Customer service: 2 years (required)

• Perrine, FL required)