Legal Invoicing Analyst - North Chicago, United States - Infobahn Softworld Inc

Infobahn Softworld Inc
Infobahn Softworld Inc
Verified Company
North Chicago, United States

2 days ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Title:
Legal Invoicing Analyst

Primary Job Function:


The Legal Invoicing Analyst is responsible for business processes related to external disbursements, including the development and utilization of Client's e-billing system for payment processing, financial analysis, and support of Legal spend objectives.


Core Job Responsibilities

Drives all business processes necessary to support Legal/OEC disbursements, including:

  • Reviewing Legal invoices and conducting financial analysis using Client's matter management and electronic billing system
  • Adhering to defined Legal invoice review and approval processes, validating invoices for compliance with Client's billing guidelines, engaging in reconciliation activities, and maintaining tracking documentation for invoice related processes.
  • Providing timely support to Client's internal Legal teams and outside counsel partners regarding billing questions and other ad hoc inquiries
  • Working closely with Accounts Payable to ensure timely and accurate invoice processing
  • Developing key operational metrics and preparing related data analytics
  • Maintaining strong relationships with Legal Technology Team and Client's ebilling vendor to support efficient billing processes
  • Assessing invoice processes for improvement opportunities, proposing process improvements, when appropriate, and taking lead on execution
  • Collaborating with key stakeholders to provide system support, as needed (e.g., system migrations due to acquisitions or system replacements/upgrades)
  • Managing new vendor/law firm ebilling setup and onboarding processes
  • Maintaining electronic timekeeper records and rate information as well as assisting with annual rate increase process
  • Partners with Legal Finance to maintain alignment regarding critical financial processes to effectively support division objectives
  • Demonstrates strong understanding of Outside Counsel Management operations and provides support as needed
  • Takes initiative to identify and escalate issues, as appropriate, and collaborates with team members to develop timely issue resolution processes
  • Communicates and interacts with colleagues across all levels of the Legal Division, including senior Legal leadership

Minimum Education/Experience Required:


  • Bachelor's degree or related experience

Additional Job Requirements/Qualifications:


  • High degree of professionalism and ability to discreetly handle confidential information
  • Consistent and strong attention to detail, good judgement, and strong time management skills
  • Ability to work under mínimal supervision on daytoday activities and under general guidance for ad hoc tasks
  • Strong written and oral communication skills
  • Excellent interpersonal and customer service skills
  • Working knowledge of ebilling systems/software preferred
  • MDG, SAP, Symphony experience preferred

Job Type:
Contract


Pay:
$ $33.00 per hour


Benefits:


  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Experience level:

  • 4 years
  • 5 years

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday

Work setting:

  • Inperson

Education:


  • High school or equivalent (preferred)

Experience:

Microsoft Excel: 5 years (preferred)

  • Reviewing Legal invoices: 5 years (preferred)
  • SAP: 5 years (preferred)
- conducting financial analysis: 4 years (preferred)

  • Working knowledge of ebilling systems/software: 4 years (preferred)
- validating invoices for compliance: 5 years (preferred)


Ability to Commute:

  • North Chicago, IL required)

Work Location:
In person
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