Grants Coordinator and Data Analyst - Holland, United States - West Ottawa Public Schools

West Ottawa Public Schools Holland, United States

2 weeks ago

Description

Position Type:
Administration

Date Posted:
4/29/2024

Location:
Administration Building

Date Available:
Immediately

Closing Date:
Open until filledPosition: Grants Coordinator & Data Analyst
Posting Dates: April 29, Until Filled
Reports To: Associate Superintendents of Curriculum and Finance
Hours: Full-Time

Qualifications:

BA in Accounting, Finance, or Business preferred
Will consider school administrator experience or M. Ed.
High school diploma required
Knowledge of Michigan's state grants and federal grants preferred
Knowledge of Michigan's grant application programs (NexSys, GEMS/MARS, MEGS+) preferred
Knowledge of the Michigan Public School Accounting Manual (MDE Bulletin 1022) preferred
Knowledge of MUNIS financial software preferred
Proficient in Microsoft Office, Google Suite and competent in Excel preferred
Good written and communication skills
Manages time effectively and handles multiple competing priorities

Job Responsibilities:

Collaborate with Associate Superintendents and district administrators on district data warehouse platforms
Coordinate district data analysis with district administrators
Collaborate with the Associate Superintendents and other district administration on all district grant applications
Actively monitor all available grants through federal, state, and local sources to optimize district funding
Submit all grant applications and modifications in appropriate state systems
Coordinate communications with Private/Non-Public schools and area consortiums to distribute grant funds and assist with purchasing
Collaborate with the Associate Superintendents on grant budgets
Ensure grant spending is for allowable expenditures only
Ensure grants are spent within their time period
Assist in appropriate account reconciliation for reimbursements and timesheets
Assure all year end and interim reports are filed in a timely manner
Monitor grants throughout the year for compliance
Submit accurate budget projections to district administration, so they can make informed grant expenditure decisions
Periodic internal auditing of grants to ensure compliance and internal controls
Ability to prepare, request, and/or approve cash draws for reimbursement grants
Collaborate with OAISD staff on various grants through the ISD
Make payroll and/or journal entries in the financial software to ensure expense matches the grant applications
Communicate in a timely matter with MDE officials
Attend state-wide conferences to ensure compliance with various grants and remain up to date on all compliance and grant expenditure periods
Collect all appropriate semi-annual certifications for federal grants
Collect and supervise accurate PARS reports for split funded grant positions
Collaborate with the Director of Finance to update the district-wide staff master with appropriate grant funded FTE allocations

Physical Requirements and Working Conditions:

Reaching: Extending hand(s) and arm(s) in any direction.
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to position. This factor is important if it occurs to a considerable degree and requires the substantial use of the upper extremities and back muscles.
Grasping: Applying pressure to an object with the fingers and palm.
Talking: Expressing or exchanging ideas by means of the spoken work; those activities where detailed or import spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. The worker is subject to environmental conditions.
The worker should provide consistent and reliable attendance.

Salary:
Non-Union Position, commensurate with education and experience

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