Assistant General Manager, Uncommon Stage - Boston, United States - Emerson College

Emerson College

Verified Company

Boston, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Assistant General Manager, unCommon Stage

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The Assistant General Manager serves as a central hub of information with the Associate Producer and Production Supervisor in the operations for unCommon Stage.

They provide critical administrative and logístical support, including complex schedule management, contract drafting and administration, and

processing payments in collaboration with the Finance/Accounts Payable Departments. The AGM will serve as key personnel providing support to the onsite team, both at the venue and remotely.

The Assistant General Manager serves as a central hub of information with the Associate Producer and Production Supervisor in the operations for unCommon Stage.

The AGM will serve as key personnel providing support to the onsite team, both at the venue and remotely.

ESSENTIAL JOB DUTIES
Manage and execute each step of the artist contract process - drafting, negotiation, and execution.

Manage the payment process for artists, including, but not limited to, collecting bank and tax details, entering coding and payment information into Workday, and coordinating with Procurement, Accounts Payable, and the Office of the Arts Business department to ensure payees receive timely payment.

Create, track, and follow up with payment status and other related expenses for Associate Producer, Director of unCommon, Office of the Arts, and Chief Financial Officer.

Maintain an in-depth and continual focus on the organization of event status, calendars, and materials for dissemination, use, and record-keeping.

Supervise and schedule stage managers.

Serve as a resource to and support the Associate Producer by being available to consult and provide event information.

With Associate Producer, ensure timely delivery of marketing, press, and technical materials from curators, artists, and event coordinators.

Provide regular on-site support including key moments and special events. Coordinate onsite coverage for artist support as needed.

"On-call" contact for stage management and other stage crew support.

With Production Supervisor, advance technical aspects of events and performances.

Assist with artist load in, setup, and load out equipment as needed.

Assist Associate Producer with data collection relating to audience development and retention.

Oversee the stage managers to ensure smooth production.

QUALIFICATIONS - Qualifications are deemed required or preferred and represent what is needed to effectively perform job.

Bachelor's degree or equivalent experience required

3-5 years' experience in performing arts/live event management; experience as a stage manager highly desirable

Experience interpreting budgets and payroll data strongly preferred

Experience with contract drafting a plus

Experience with website content management a plus

KNOWLEDGE, SKILLS, AND ABILITIES - May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.

Resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute work broadly with a diversity, equity, and inclusion lens

Ability to work with artists and all levels of the organization with diplomacy, caregiving and empathy

Avid understanding of, and passion for, the performing arts

Extreme attention to details and accuracy as well as problem solving skills

Ability to multi-task in a fast-paced environment

Ability to work evenings and weekends required

Strong verbal and written communication skills

Make appropriate, informed decisions regarding priorities and available time

Ability to handle confidential matters in a professional and service-oriented manner

Ability to respond with appropriate levels of urgency to situations and events that require quick response or turnaround often including night and weekend hours

Ability to ensure a safe and welcoming environment

First Aid/CPR training is a plus

PHYSICAL ABILITIES - Activities commonly associated with the performance of the functions of this job.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Occasionally lifting in excess of 50lb

Requires long periods of mental concentration

Requires the ability to effectively communicate in person and through communication media

WORK ENVIRONMENT - Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

Working in an outdoor venue with variable conditions.

Exposure to noise, dust, h